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University Budget & Resource Planning Administrator
Otterbein University in Westerville, Ohio
Date Posted 04/05/2021
Admin-Business And Financial Management
Employment Type 1
Application Deadline Open until filled
SUMMARY: A key member of the University’s leadership team responsible for supporting the institution’s strategic priorities and financial health through resource planning, analysis and allocation. Responsible for planning, developing and directing the compilation and analysis of the annual budget, financial position and operations of the University. Work is performed under limited supervision with broad latitude for initiative and independent judgment. Supports Vice Presidents, Directors, Budget Managers and Faculty in the budget process.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Coordination of the annual University budget planning and approval process through:
    • University Budget Committee coordination;
    • Development of budget assumptions, compilation of data, and budget modeling;
    • Preparation of presentations for leadership and board approval;
    • Consolidation and balancing of the annual operating budget and integration into the University’s financial, personnel and other administrative systems; and
    • Development of capital planning process and tools.
  • Develop and monitor multi-year budget planning model and tools.
  • Develop and maintain systems and tools to report and analyze financial data and performance; perform budget analyses to identify and predict trends and advise leadership.
  • Oversee the coordination of department budget development, implementation, and management through the on-going monitoring of budgets and variance reporting throughout the year.
  • Serve as a primary liaison with campus budget managers; actively engage them in their budget planning, training and development.
  • Create forecasts, financial analyses and scenario development for new academic and administrative programs.
  • Coordinate efforts to establish and improve financial controls in collaboration with the Office of the Controller.
  • Serve as the Business Affairs representative on University committees, as assigned.
  • Communicate and work closely with representatives of various Business Affairs functions, including the Executive Director of Facilities Management & Planning, the Director of Risk Management and the Controller.
  • Communicate and work closely with the Director of Human Resources, Benefits Manager and various members of the Academic Affairs team responsible for planning.
  • Works closely with key personnel responsible for measurement and achievement of institutional priorities.
  • Develop policies and strategies to improve efficiency, resource allocation and financial health.
  • Participate in University and Business Affairs strategic planning, including the development of goals and objectives.

SUPERVISORY RESPONSIBILITIES: Student personnel, as appropriate.


QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific skills include:

  • Strong leadership and verbal and written communication skills to present findings and communicate complex information credibly.
  • Strong analytical and problem-solving abilities.
  • Strong background in use of technology and analytical tools. Knowledge and proven experience with enterprise resource planning (ERP) systems and their capabilities, software solutions, spreadsheet and database functionality. Banner experience preferred.
  • The ability to work independently, manage details, organize and prioritize.
  • Strong accounting, budgeting and process planning skills.
  • Strong knowledge and ability to implement multiple budget development methodologies that support achievement of organizational priorities.
  • The ability to work collaboratively with all campus areas to further University priorities; and
  • Ability to manage confidential data appropriately.

EDUCATION and/or EXPERIENCE: Higher education experience strongly preferred. Bachelor's degree required (accounting major preferred). Candidates must have a minimum of five years of financial management experience in accounting, financial reporting or budgeting (operating and capital), or a combination of experience coupled with an advanced degree. Experience in higher education accounting, financial reporting and budgeting is preferred. Experience with Enterprise Resource Planning (ERP) systems, Banner preferred.


LANGUAGE SKILLS: Exceptional English language verbal and written skills required, and the ability to communicate with excellent interpersonal skills

MATHEMATICAL and ANALYTICAL SKILLS: Advanced mathematical and analytical capabilities (e.g., statistics, forecasting, modeling, scenario development).

TECHNICAL SKILLS: Advanced skills in use of standard office equipment as well as statistical software,
databases, reporting tools, Microsoft Office Suite and enterprise resource planning (ERP) systems. Knowledge and application of accounting principles, non-profit accounting preferred.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The job involves all of the following in various degrees but is not limited to only these physical demands: attendance, extensive periods of time sitting, squatting, occasionally lifting to 20 pounds, twisting, reaching, frequently carrying (reports/files); frequently handling/fingering paperwork; frequently talking both on the telephone and to individuals and small groups; must be able to hear internal customers; must be able to see and extract data on a constant basis pulling, pushing, typing, writing, hearing, and seeing.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed primarily in an environmentally controlled office setting.


This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an EEO educator and employer.

UNIVERSITY SUMMARY: Historically progressive and building. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio and minutes away from Columbus, Ohio’s largest city. Otterbein has set the pace by providing an educational experience that is progressive, innovative, and inclusive. Students come from towns throughout Ohio, as well as many states and multiple countries, enriching the campus through their individual and collective diversity. As a university that educates students of various racial, ethnic, and cultural backgrounds, we strive for and value a diverse faculty and staff that reflects our student population and Franklin County.
Otterbein has been selected as one of 23 universities across the US and the first in Ohio to host a Truth, Racial Healing and Transformation Campus Center. Otterbein will work with its own campus community as well as the Columbus City and Westerville City school districts to create positive narrative change about race; promote racial healing activities; and erase structural barriers to equity and opportunity. The position, through leadership in the budget and resource planning process, will play a critical role in supporting the University's ongoing work for equity and accessibility.

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff. Benefits at Otterbein include tuition benefits for employees and their dependents, 4 weeks of vacation, 11 paid holidays, medical, dental, vision, life insurance and disability.

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