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ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT
Job Description
Job Title- ADMINISTRATIVE ASSISTANT II-AVP OF ORGANIZATIONAL LEARNING & ENGAGEMENT
Position Status- Full Time
Classification Title- Grade 104
Work Location- Main Campus-3600 N. Garfield, Midland, TX
Job Summary- This position is responsible for managing the daily operations of the Division office in support of the AVP.
Required Qualifications
- Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
- Demonstrated proficiency with Microsoft Office: Word, Excel, and PowerPoint, and Adobe Acrobat
- Knowledge of standard office equipment, business practices, and basic accounting skills
- Excellent communication skills, both written and verbal
- Strong customer service skills
- Ability to work independently and collaboratively as part of a team
- Ability to manage projects effectively
- Ability to schedule activities, and meetings, routinely gather, collate, and/or classify data
- Must possess a valid Texas driver’s license, good driving record, and be insurable on Midland College’s insurance policy
Preferred Qualifications
- Associate’s degree
Essential Functions
- Provide administrative support for the AVP of Organizational Learning & Engagement and the division office.
- Support the administrative needs of the College & Career Connections program
- Provide administrative support for the other division departments as needed
- Provide administrative support for special projects within the division
- Assist with budget management for division office and division departments
- Serve as the point of contact for division office and division department-related requisitions, purchase orders, and ongoing subscriptions
- Record and reconcile budget balances for the division office and division departments
- Process, develop, and/or maintain electronic files, division correspondence, reports, and spreadsheets
- Maintain inventory of equipment and supplies for the division office and division departments
- Submit service requests for facilities and technology needs
- Coordinate travel arrangements as required for division staff (hotel, air, car rental, etc.)
- Submit payroll and leave forms to Human Resources for the division office, and division departments as needed
- Perform general clerical duties, including answering phones, taking messages, and greeting visitors
- Schedule and set up meetings for the AVP and division department staff, as needed
- Other duties as assigned
Physical Demands
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move to other locations on campus occasionally
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Frequently moves equipment or paperwork weighing up to 25 pounds
- Duties indoors and some outdoors
Security Sensitivity- All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary- $21.27 per hour
Max Salary- $21.59 per hour
Posting Number- P01298S2016
Open Date- 10/07/2024
Position Available- Immediately
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
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