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Administrative Assistant II
Job Description
Position Number:
130049Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
PRES-President's OfficeHiring Range Minimum:
$46,736.00Hiring Range Maximum:
$56,083.00Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
Under general supervision of the Deputy Chief of Staff, the Administrative Assistant II position in the Office of the President provides complex administrative support for the Office of the President. This position regularly handles matters of a highly confidential or sensitive nature and exercises discretion and judgment with considerable consequence of error.
The Administrative Assistant II provides administrative support to ensure that daily office operations run smoothly and function in an efficient manner. This position is primarily responsible for receiving and screening telephone calls and visitors, independently handling procedural and substantive matters and inquiries which do not require technical knowledge or referring callers to the appropriate university department or unit as needed. This position receives and reads incoming correspondence and information, summarizes and prioritizes review of correspondence, screens out items to be handled personally and forwards remainder with necessary background material to the appropriate department or office. The incumbent develops, implements, and maintains paper and electronic filing systems which meet office needs and satisfy requirements for retention and information security. The Administrative Assistant II tracks correspondence in the Optix mail database and enters, updates, and retrieves information as needed.
The Administrative Assistant II acts as intermediary for office administrators, interacting with officials, staff at all levels and the public, providing a professional and welcoming environment for visitors and staff. The incumbent is expected to provide information that requires comprehensive knowledge of the university, institutional policies, procedures, and special issues related to the Office of the President.
Other general responsibilities include filing, copying, scanning of correspondence and materials; assisting with meeting preparations; and providing general office support including oversight of office supplies inventory and ordering.
The Administrative Assistant II is expected to remain current and knowledgeable on any information pertaining to all of the meetings and visitors in the Office of the President. This position requires strict confidentiality of information.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Work experience at a higher education institution is desirable.
- Excellent communication skills, with a demonstrated ability to speak and write in a clear and concise manner.
- Well organized and have the ability to take initiative, make effective use of time, attend to details, and maintain confidentiality.
- Friendly, flexible, and service-oriented manner.
- Knowledge of and fluency in standard business computer programs, such as word processing, spreadsheets, calendar programs, document scanning, and web browsers.
Job Risks
Not Applicable to This PositionPhysical Demands
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.
Posting Date:
10/07/2024Closing Date:
10/21/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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