Under direct supervision of the Nurse Manager and Medical Director, Administrative Assistant provides administrative support, clinical coordination and procedural scheduling services for the Cardiac Cath Lab. Coordinates Cardiac Cath Lab scheduling for General Cardiology, Interventional Cardiology, Heart Failure, Pulmonary and Heart/Lung Transplant Services. Coordinates the logistics of multiple departments and areas of specialty (e.g. operating room, anesthesia, clinics, and admissions) to schedule time in the Cardiac Cath Lab Procedure Rooms. Enters patient information into UCSD computer systems.

Responsible for insurance authorizations, billing verification, and coding of billing documents. Provides administrative support to departmental leadership, the Medical Director of Interventional Cardiology and Interventional Cardiology Physicians, PAs and NPs. Serves as a key resource for patients, physicians, staff and manger.

Functions as an expert for the department as a liaison between clinical/business operations and administrations. Communicate with faculty, clinic staff, administrators, professional organizations, outside agencies (e.g., Insurance Companies and Community Medical Groups) and referring physician practices. Provides administrative support for all Cardiac Cath Lab related projects. Interface with clinical staff and patients via phone and in person. Answer and triage incoming calls. Sort and prioritize incoming and outgoing mail. Maintains confidentiality. Maintains unit statistics. Maintains and monitors Referral Database. Coordinates, records and transcribes minutes for various meetings.

• Minimum of three (3) years of administrative support.

• Expertise with the coordination of front office administrative support functions including billing verification, phones, and greeting patients, etc..

• Demonstrated lead experience.

• Proven ability to coordinate the schedules of multiple clinical providers and ability to articulate physician's areas of expertise.

• Strong ability to coordinate, maintain and arrange complex calendars for meetings, medical procedures and appointments.

• Thorough knowledge of medical scheduling and authorization.

• Proficient knowledge of Microsoft Office Systems (Excel, Outlook, Word, PowerPoint, Access).

• Knowledge of medical terminology.

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.