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HR Administrative Assistant
Job Description
Posting Number
PG194258SPInternal Recruitment
NoWorking Title
HR Administrative AssistantAnticipated Hiring Range
$48,000 - $50,000Work Schedule
M-F 8am - 5pmJob Location
Raleigh, NCDepartment
Facilities Human ResourcesAbout the Department
The North Carolina State University Facilities Division ensures that the campus’s physical environment supports the university’s mission 24 hours a day, 365 days a year. Our team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community!
Essential Job Duties
The primary purpose of the HR Administrative Assistant is to provide comprehensive support to the Facilities Division at NC State University. This role is essential in delivering prompt and personalized customer service and administrative assistance to all visitors and staff. The HR Administrative Assistant will gain foundational knowledge of the human resources profession by supporting various HR functions, including scheduling, reporting, tracking, and maintaining effective communication. Additionally, the role requires ensuring the confidentiality of sensitive information while handling daily administrative tasks that contribute to the smooth operation of the HR office.
Key responsibilities and duties include but not limited to:
Key responsibilities and duties include but not limited to:
- Serve as the primary point of contact for the Facilities Human Resources (FHR) office, assisting visitors and vendors.
- Provide comprehensive administrative support to the Facilities HR Director, HR Supervisor, and FHR staff for various personnel matters.
- Utilize AiM, Word, Excel, Google Suite, and OnBase to generate shoe vouchers, track and monitor shoe distribution, and manage safety shoe program logistics.
- Oversee the Recognition/Service Awards program, ensuring timely coordination and communication.
- Assist with the training program by tracking and monitoring employee training classes, certifications (internal and external), and maintaining up-to-date records.
- Input accident and near-miss information into the database, and generate detailed reports on incidents and claims as needed.
- Run reports from internal databases to track the status and time frames for individual HR actions and claims.
- Schedule confidential meetings between employees and HR leadership, ensuring discretion and sensitivity in handling sensitive matters.
- Produce specialized HR reports for FHR personnel and Facilities supervisors/managers on HR issues, special programs, and other miscellaneous topics as directed.
- Perform general office tasks such as copying, filing, ordering supplies, answering phones, and directing visitors.
Other Responsibilities
- Other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Must be able to maintain confidentiality.
- Must have knowledge of HRIM, Microsoft Office and Google Suite.
- Must be able to work in a fast paced environment and multi-task.
- Must be able to prioritize.
- Must have the ability to direct and address the concerns of different audiences and communicate effectively verbally and in writing.
Preferred Qualifications
- Previous experience in a busy human resources office environment.
- Human Resources office experience preferred.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/03/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/09/2024Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Please include as attachments a resume, cover letter, and the contact information for at least three professional references..
Position Number
00106032Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
443901 - Facilities Human ResourcesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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