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Development Associate
Job Description
Operating Title
Development AssociateLong Classification Title
Development AssociateCampus Location
KeeneDepartment
KSC Advancement VP OfficeSummary of Position
Keene State College welcomes applications for a Development Associate to provide administrative support to the Advancement team, including tracking the various budgets associated with the team’s activities.
The Development Associate most closely supports the Vice President of Advancement; the Director of Alumni Relations; the Director of Development; and the Donor and Foundation Relations Manager. Support activities include project management; budget support; being the “face” of the Advancement team to incoming inquiries; internal and external event support; meeting scheduling; and, as appropriate, database, gift processing, and event registration support; writing and editing projects; and donor communication and stewardship.
This position also plays an integral role in providing administrative support for the Keene Endowment Association, including developing materials, taking minutes at meetings, scheduling, and following up on action items.
The Development Associate most closely supports the Vice President of Advancement; the Director of Alumni Relations; the Director of Development; and the Donor and Foundation Relations Manager. Support activities include project management; budget support; being the “face” of the Advancement team to incoming inquiries; internal and external event support; meeting scheduling; and, as appropriate, database, gift processing, and event registration support; writing and editing projects; and donor communication and stewardship.
This position also plays an integral role in providing administrative support for the Keene Endowment Association, including developing materials, taking minutes at meetings, scheduling, and following up on action items.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
3-5 yearsAdditional Job Information
Applicants should be prepared to upload the following documents when applying online:
- Letter of application addressing the above responsibilities
- Resume
- Contact Information for references
Application Deadline: Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the College’s discretion. For full consideration please submit application materials by Friday, October 18, 2024.
Posting Number
PS4882FY25Other minimum qualifications
Bachelor’s degree and three years of related experience involving progressively responsible duties or an Associate’s degree and five years of related experience or seven or more years of related experience involving progressively responsible duties; effective written and oral communication skills; strong attention to detail; high acumen for budget oversight and finances; proven organizational, analytical and problem-solving skills; ability to assess and triage office traffic; demonstrated experience with MS Office systems, including MS Word, Excel, PowerPoint, Outlook and relational databases; supervisory skills; the ability to prioritize, and multi-task, balancing deadlines and unexpected urgencies as they arise, skilled at maintaining effective relations with both internal and external constituents while maintaining discretion with information of confidential and sensitive nature; work effectively both as a team member and independently as the lead on projects and events; must demonstrate the highest degree of discretion and judgement in dealing with confidential information on all matters affecting the integrity of the Office.
Additional Preferred Qualifications
Administrative support experience at the executive level, preferably in higher education; intermediate to advanced computer skills, knowledge of Raiser’s Edge systems and budget management; experience hiring, training and managing students; and experience working with boards a plus. The College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus.
Salary Information
Salary is commensurate with experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
https://jobs.usnh.edu/postings/63275Percent Time Information (FTE)
1.0Grade
16EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
Set in the beautiful New England city of Keene, at the foot of Mount Monadnock, Keene State College is the public liberal arts college of New Hampshire. Inspired by the college motto “Enter to Learn – Go Forth to Serve,” the institution focuses on rigorous academic programs and a tradition of small classes, faculty student research and creative projects and community service. Keene State College offers over forty majors in the arts and sciences, professional programs, and selected graduate degrees. The College is accredited by the New England Commission of Higher Education. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please visit: https://www.keene.edu, https://www.usnh.edu/ or https://www.ci.keene.nh.us.
Posting Date
10/01/2024Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Salaried Staff (Exempt)Appointment Type
RegularDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Administrative Team Support and Project Management
Advancement Team
Advancement Team
- Proactively maintain overall high-level Advancement plan for year
- Update communication calendar spreadsheet by obtaining information from project leads
- Act as “traffic controller” for group; proactively remind team members of deadlines and goals
- Manage Keene State Today deadlines and collect edits, and be liaison with Adv. Team and BI
- As assigned, manage deadlines and collect edits with other communication projects, and be liaison with BI and/or Marketing
- Manage general phone line and email; communicate and field incoming requests from alumni and other constituents
Events/Alumni Relations
- Enter expenses into Razors Edge
- Create and send purchase orders to event vendors/suppliers Submit MROs for grounds / facilities related to event needs
- Submit performer contracts for review & approval
- Support Golden Circle / Jazz / Momentum
- Support external events, including scheduling the College Camp, Norma Walker Hall, and other duties as assigned
Development Support
- Support VP of Advacement and Executive Director/Director of Development with scheduling donor visits as assigned
- Send and track reminders for sponsorship payments, such as Safety Fair sponsors
- Submit marketing requests in conjunction with sponsorships
- Support MOUs & SOIs process
Technology and Data
- Stand-alone RE/data projects as assigned
- Wordpress for Events
- Other technology as assigned
- Perform / coordinate updates to Advancement dept. KSC webpages
- Track and obtain department and PCI compliance forms
Communication Projects
- As appropriate, assist with communication projects such as Keene State Today and The Hoot. Duties including: write intro, compile articles (from monthly meetings), send draft for review & approval to project lead, then send final.
Duty/Responsibility
Budget Support
- Support VP of Advancement in all budgeting processes, including developing yearly budget
- Track overall budget to ensure team comes in at budget
- Work with project leads to develop and communicate budget at the beginning of the fiscal year; regularly throughout the year; and for various projects at beginning of project
- Input invoices for payment, track payment status, ensure correct cost coding used
- Coordinate vendor contracts with USNH
Duty/Responsibility
KEA Support
- Attend committee meetings and record meeting minutes
- Update Board Roster as needed
- Request and track annual compliance forms
- Provide information for USNH as requested for tax filing purposes
- Scheduling committee meeting
- Work with commitee member(s) to set meeting agendas
- Compiling meeting materials for each meeting
- KEA website redesign (working with Fundraise Up) / coordinate with KSC marketing Updating annual binder materials
Duty/Responsibility
Other Administrative Duties
- Submit MROs for building maintenance at Alumni Building & College Camp (may change with shift of events)
- Order and maintain office and kitchen supplies as needed
- Maintain supplies in copy rooms (tidy/organize as needed) and coordinate service calls as needed
- Assist with onboarding of new employees
- Update contact lists for Alumni Building & distribute
- Coordinate student worker duties/schedules
- Review and approve timecards for student workers and adjunct staff hourly workers
- Other duties as assigned.
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