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Purchasing Coordinator
Job Description
Quick Link
https://llcc.peopleadmin.com/postings/7960Position Title
Purchasing CoordinatorFull Time or Part Time
Full TimeMonths Worked Per Year
12
Hours Worked Per Week
40
Work Schedule
Monday – Friday 8AM-5PM
Remote Work Availability
NoJob Description Summary
Unlock New Opportunities with LLCC! We’re hiring a Purchasing Coordinator—your expertise can make a difference! This position will provide support and service to the college community with the ordering process for a variety of general commodities and services.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!
Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 2 personal days, 15 sick days, and starting with 10 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!
Starting salary is likely to be between $47,188 and $54,195 per year with an excellent benefits package. The person hired into this position will be placed within this range based on education, training, experience, and skills.
LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure we create a diverse workforce and learning environment.
Required Qualifications
- Associate degree
- Computer competency
- Valid Illinois driver’s license.
Employment is contingent upon the successful completion of a criminal background check and drug-screen.
Preferred Qualifications
- Three years of purchasing/procurement experience
Position Salary
Starting salary is likely to be between $47,188 and $54,195 per yearOpen Date
10/01/2024Open Until Filled
YesSpecial Instructions to Applicants
This position will be open until filled; however, applications must be received on or before October 15, 2024, to be considered during the initial review window. In-person interviews for this position are anticipated to begin October 31 with an anticipated start date end of November.
Transcripts are required for this position and should be uploaded to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
Transcripts are required for this position and should be uploaded to your application along with a cover letter and resume. Photocopies of transcripts are acceptable to be uploaded. Please redact (black out) any personal information such as age, gender and Social Security Number from your transcripts or other documents you intend to share with us before you upload them to your application.
If you do not have transcripts to upload at the time of submission, please mail them to the address below and instead upload a Word document as your transcripts that indicates you will have transcripts sent directly to us. Please contact the Human Resources office at 217-786-2752 if you have any questions.
Lincoln Land Community College
ATTN: Human Resources
P.O. Box 19256
Springfield, IL 62794
Description of Job Duty
Review all requisitions for fund availability and compliance with board policies and procedures. Perform purchasing activities such as reviewing requisitions and advising departments on the appropriateness and adequacy of specifications and approving of all requisitions.
Essential Duty?
YesDescription of Job Duty
Assist employees with all purchasing matters including performing research or investigative functions in the purchasing area for products and services (such as equipment, vehicles, furniture, etc.): assist users in preparation of specifications for such items, securing quotations/bids and making awards.
Essential Duty?
YesDescription of Job Duty
Generate purchase orders and blankets, distribute purchase orders to vendors (via purchase order or online order) and appropriate staff, ensure timely delivery of products and services, coordinate receivables with dock staff, and ensure received product meets requested specifications.
Essential Duty?
YesDescription of Job Duty
Provide guidance on policies and procedures, rules and regulations, revised statues, and internal guidelines to campus personnel and vendors.
Essential Duty?
YesDescription of Job Duty
Provide requests for quotations/bids for review by the budget manager and make recommendations for the award of the purchase order.
Essential Duty?
YesDescription of Job Duty
Investigate any purchasing complaints from departments and/or vendors
Essential Duty?
YesDescription of Job Duty
Establish a good working relationship with vendors.
Essential Duty?
YesDescription of Job Duty
Monitor furniture trends in the higher education markets to stay current with new design, function and technology.
Essential Duty?
YesDescription of Job Duty
Train all new employees on how to use Colleague Financial software.
Essential Duty?
YesDescription of Job Duty
Monitor, review and, if possible, increase the College’s minority presence with the BEP requirements.
Essential Duty?
YesDescription of Job Duty
Manage institutional supplies such as paper and envelopes.
Essential Duty?
YesDescription of Job Duty
Prepare and solicit telephone bids for commodities and products.
Essential Duty?
YesDescription of Job Duty
Maintain commodity bid lists and interview salespersons who market the assigned commodities and services.
Essential Duty?
YesDescription of Job Duty
Submit letters to vendors and memorandums to campus departments pertaining to purchase orders.
Essential Duty?
YesDescription of Job Duty
Serve as a procurement resource person on the characteristics, capabilities, and applicability of assigned commodities and services.
Essential Duty?
YesDescription of Job Duty
Perform secretarial/clerical duties in support of the purchasing process.
Essential Duty?
YesDescription of Job Duty
Assist Accounts Payable to ensure invoices are paid timely and resolve any discrepancies.
Essential Duty?
YesDescription of Job Duty
Maintain authorized user list for corporate accounts.
Essential Duty?
YesDescription of Job Duty
Update and maintain vendor information in Colleague or other systems throughout the College.
Essential Duty?
YesDescription of Job Duty
Coordinate deliveries and installations of furniture and equipment.
Essential Duty?
YesDescription of Job Duty
Prepare follow-up reports related to the assigned commodities purchases.
Essential Duty?
YesDescription of Job Duty
Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.
Essential Duty?
NoDescription of Job Duty
Assist with deliveries as needed.
Essential Duty?
NoDescription of Job Duty
Train and assist staff on the use of the on-line purchasing system.
Essential Duty?
NoDescription of Job Duty
Perform other duties as assigned.
Essential Duty?
NoRequire Applicants to submit references for this position?
YesMinimum number of references
3Applicant Special Instructions
Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.
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