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Executive Assistant
Job Description
Posting Number
PG194252SPInternal Recruitment
NoWorking Title
Executive AssistantAnticipated Hiring Range
$54,000 - $60,000Work Schedule
Monday-Friday; 8:00am-5:00pmJob Location
Raleigh, NCDepartment
Department of Population, Health, and PathobiologyAbout the Department
The Department of Population Health and Pathobiology (PHP) is one of three departments in the College of Veterinary Medicine at North Carolina State University. The department is divided into 9 sections of 2-8 faculty members. Each section concentrates on a specialty area within veterinary medicine.
The mission of PHP is to recruit, train, inspire, and graduate Doctors of Veterinary Medicine of exemplary knowledge, skill, and character. In order to maintain the intellectual and professional climate necessary to accomplish this mission, the department’s faculty will advance veterinary medical science through innovative basic and applied research, inspired mentoring of students (undergraduate, professional, residents, and graduate), excellence in clinical and diagnostic services, and innovative extension and engagement activities. PHP faculty members are well known for research and medical breakthroughs in veterinary and human health care (for more information please go to the PHP internal website at: (https://cvm.ncsu.edu/research/departments/php/)
North Carolina State University’s College of Veterinary Medicine (CVM) is a dynamic community whose members are dedicated to preparing veterinarians and veterinarian scientists while advancing animal and human health from the cellular level through entire ecosystems. The College has gained international recognition on the strength of its teaching, research, engagement, and patient care efforts and is ranked 3rd among the nation’s 28 colleges of veterinary medicine in the current U.S. News & World Report survey. The college is committed to practicing inclusivity, making community a priority and promoting innovation. We embrace effective leadership, and we champion personal and professional growth.
The mission of PHP is to recruit, train, inspire, and graduate Doctors of Veterinary Medicine of exemplary knowledge, skill, and character. In order to maintain the intellectual and professional climate necessary to accomplish this mission, the department’s faculty will advance veterinary medical science through innovative basic and applied research, inspired mentoring of students (undergraduate, professional, residents, and graduate), excellence in clinical and diagnostic services, and innovative extension and engagement activities. PHP faculty members are well known for research and medical breakthroughs in veterinary and human health care (for more information please go to the PHP internal website at: (https://cvm.ncsu.edu/research/departments/php/)
North Carolina State University’s College of Veterinary Medicine (CVM) is a dynamic community whose members are dedicated to preparing veterinarians and veterinarian scientists while advancing animal and human health from the cellular level through entire ecosystems. The College has gained international recognition on the strength of its teaching, research, engagement, and patient care efforts and is ranked 3rd among the nation’s 28 colleges of veterinary medicine in the current U.S. News & World Report survey. The college is committed to practicing inclusivity, making community a priority and promoting innovation. We embrace effective leadership, and we champion personal and professional growth.
Essential Job Duties
The Executive Assistant manages the administrative office of the Department of Population Health and Pathobiology and serves as the assistant to the department head:
Duties and Responsibilities include but are not limited to:
Duties and Responsibilities include but are not limited to:
- Supports priorities and deadlines for the Department Head to facilitate completion of work assignments. Maintains/updates the Department Head’s calendar and schedules meetings for the department head.
- The incumbent must possess an in-depth understanding of the Department’s strategic mission and internal policies and Standard Operating procedures
- (SOPs), as they will be responsible for gathering information and data from a wide variety of sources and summarizing for various modes of communication.
- For example, creative design and management of the PHP Departmental website and faculty webpages and compiling relevant information for the newsletters and reports.
- Updates the faculty individual report template as needed and annually distributes to faculty.
- Collects and reviews reports in preparation for the department head’s evaluation.
- Coordinates annual review meetings with 80+ faculty before the university’s deadline.
- Assists faculty with the formatting, compilation, editing and overall preparation of their dossier for the Reappointment, Promotion, and Tenure (RPT) process.
- Coordinates adjunct faculty nominations and appointments.
- Coordinates faculty and staff searches, interview itineraries, and hires.
- Coordinates regular faculty and staff meetings with the department head.
- Independently plans departmental events, such as the end-of-year celebration and farewell/retirement receptions.
- Supports administrative needs of programs within the department, such as internship and residency programs.
Other Responsibilities
- Other duties as assigned.
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Proficient with Microsoft Office, Google Drive and Adobe suite of applications.
- Strong verbal/written communication skills.
- Ability to work with a varied population of employees identifying solutions to complex and varied issues.
- Ability to work independently and manage time effectively.
- Maintains confidentiality at all times.
Preferred Qualifications
- Knowledge/familiarity with PeopleSoft & PeopleAdmin HR systems or equivalent.
- Knowledge of university policies and procedures.
- Experience in providing extensive administrative support.
- Experience working in a university setting.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
09/30/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/07/2024Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for at least three professional references.
Position Number
00104696Position Type
SHRAPosition Classification Band Title
Executive AssistantPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 37,306 - $ 86,062Salary Grade Equivalency
GN10Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
196001 - Dept-Population,Health,PathobiAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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