The Johns Hopkins Krieger School of Arts and Sciences (KSAS) seeks a Part-Time Budget Assistant to join the school's Department of Near Eastern Studies. Reporting to the Sr. Administrative Coordinator, this position will provide general budgetary and administrative support to the Department, including faculty, staff, and students. The ideal candidate will have outstanding customer service skills, attention to detail, budgeting experience, a complete understanding of job tasks, and flourish in a self-sufficient work environment. While this is a hybrid position, the employee would be fully on-site during the first two months, for training, on-boarding, and in-person meetings.

*All new employees, including hybrid and local remote employees, are expected to attend in-person orientation. Travel is considered local if you are within a 50-mile radius of the standard office location or permanent home location.

Specific Duties & Responsibilities

• Point of contact for Concur (travel and expense reimbursement/reconciliation) support for faculty, staff, and students.
• Develop an efficient filing system to identify and store pertinent documents, and track travel and reimbursement matters as communications are received.
• Submit departmental and faculty-specific orders via Shopping Cart/SAP, ServiceNow, and other methods.
• Facilitate Vendor onboarding and completion of Independent Contractor paperwork.
• Submit and track POs; confirm goods received.
• Reconcile monthly account statements, reviewed by the Department Administrator.
• Provide internal customer service in budget reporting, ordering, and travel to faculty, staff, and students.
• Create, edit, and apply signatures to PDF documents for ordering, travel and reimbursement, reconciliation, and contracts.
• Inform the manager in one-on-one meetings about the status of ongoing tasks and projects and request feedback.

Special Knowledge, Skills, & Abilities

• Experience with Microsoft Office Suite, including Excel and Outlook.
• Experience creating, editing, and applying signatures to PDF documents.
• Demonstrates excellent teamwork, professionalism, team building, communication, and motivation in a dynamic creative workplace, both independently and as a team member.
• Demonstrates meticulous attention to detail and exceptional customer service.
• Self-motivated, strong work ethic with excellent multitasking, problem-solving, interpersonal, verbal, and written communication skills.
• Demonstrates the ability to learn and operate independently with minimal supervision. After successfully completing the introductory period, the majority of training for this position will be independent, with virtual, in-person, or one-on-one training as needed.

• High School Diploma or graduation equivalent.
• Two years of related office/clerical experience.
• Related coursework at the college level may substitute for experience to extent permitted by the JHU equivalency formula.

• Experience with SAP and Concur.

Classified Title: Budget Assistant 
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.20 - $22.50 -$28.80 HRLY (Commensurate with experience) 
Employee group: Part-time 
Schedule: Schedule (hours/days): Monday – Friday 8:30 am– 5:00 pm, 22.5 Hours/3 days/ week 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Near Eastern Studies 
Personnel area: School of Arts & Sciences