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CEFS Business Program Associate
Job Description
Posting Number
PG194180SPInternal Recruitment
NoWorking Title
CEFS Business Program AssociateAnticipated Hiring Range
Commensurate with experience ($45,394 - $50,438)Work Schedule
Monday - Friday / 8am - 5pm (weekends as needed)Job Location
Raleigh, NCDepartment
Center for Environmental Farming SystemsAbout the Department
Essential Job Duties
Many of the initiatives of CEFS are public outward facing initiatives, and this position will be expected to positively interact with outside partners.
Essential duties of this position include:
- Provide grant and account management support to a number of initiatives of CEFS. This includes, but is not limited to completing general bookkeeping duties, maintaining and adhering to timelines, supporting the development and submission of grant actions (budget modifications, no cost extensions) with PI’s and University personnel. Position will be the main program contact for purchase orders, vendor set up, pcards and travel.
- Responsible to processing and tracking work transactions as issued. This may include but is not limited to, transactions involving accounts receivable and accounts payable for a variety of organization and initiative events. This position will also be responsible for generating reports of these activities as needed, and thus, maintaining accurate records of tasks performed will be necessary.
- Maintain productive, professional and collaborative work relationships. The incumbent is expected to provide timely, clear, accurate and courteous responses to internal and external clients. This includes following up and resolving matters independently using the resources available. In addition, most of the initiatives of CEFS are public outward facing initiatives, and this position will be expected to positively interact with outside partners.
- Responsible for effectively and professionally communicating with a diverse group of colleagues, faculty, campus units, and external partners in both written and verbal formats, including electronic communication when relaying program information, requesting information, and/or documenting work pursuant to guidelines. In addition this position, in its support of program initiatives, will be responsible for employing active listening and remaining open to other’s ideas and thoughts while developing a work path forward; this is especially so when working to support PI’s and Co-PI’s on grant management.
- Maintain systems for data management and monitoring for events and grant projects in order to prepare reports, or data for use in presentations or other communications.
- Responsible in assisting the director with scheduling and coordinating meetings as needed.
Other Responsibilities
- Co- Wellness Champion for NCSU Well Workplace initiative.
- Other duties as assigned/required.
Minimum Experience/Education
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in bookkeeping.
- Experience with standard office procedures.
- Proficient with MS Office, Adobe, and Google Platforms.
- Use of data/financial management tools such as excel spreadsheets, google forms, and university systems.
Preferred Qualifications
- Experience with accounting and budgeting.
- Knowledge of NCSU accounting and budgeting process, Wolf Reporting System, Travel regulations, MarketPlace, Google Platform, standard office procedures and knowledge of contract and grants processes.
- Ability/Aptitude to have a quick uptake on learning and navigating university systems.
Required License or Certification
- Valid NC driver’s license or the ability to obtain within 60 days of start.
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
08/12/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
09/24/2024Notice to Applicants
Special Instructions
Position Number
00107333Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
JourneyPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN07Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Medical EmergenciesTime Limited Position
NoDepartment Id
111502 - Center for Environmental Farming SystemsAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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