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Bezos Center Program Specialist
Job Description
Posting Number
PG194202SPInternal Recruitment
YesWorking Title
Bezos Center Program SpecialistAnticipated Hiring Range
Commensurate with education and experienceWork Schedule
Monday - Friday, 8am - 5pmJob Location
Raleigh, NCDepartment
Bezos Center in the College of EngineeringAbout the Department
Essential Job Duties
The Program Specialist performs a wide variety of complex administrative functions with specialized program support for the Bezos Center at North Carolina State University.
- Compiling and regularly updating business and technical information related to the unit for internal and external use;
- Documenting and distributing meeting minutes and other important business memos;
- Planning, publicizing, coordinating, and evaluating Center meetings, special events and public relations activities;
- Communicating on behalf of the Center, Center leadership, and laboratories to both internal and external clients/offices via email, telephone, oral communication and other media;
- Initiating and maintaining analytics related to Center activities;
- Compiling and analyzing data for a variety of reports, grants, contracts and programs;
- Write and edit various proposals, reports, publications, speeches, and articles;
- Reviewing and continuously improving unit business practices, and;
- Managing membership activities and sponsored project accounts.
- First point of contact for center personnel. Serve as Building liaison which includes notifying residents of ongoing building updates, scheduling and maintaining conference rooms, assigning keys and providing general office support.
- Process request for travelers (consists of employees and non-employees) by securing the appropriate travel authorization and funding approvals; arrange logistics and finalize payments. Prepare and initiate travel reimbursement(s).
Other Responsibilities
Minimum Experience/Education
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Advanced skills with Microsoft Office, including Word, Excel, and PowerPoint (or similar software)
- Proficient with tools in Google Workspace and Zoom Workplace
- Excellent oral and written communication skills
- Excellent organizational and multitasking skills
- Ability to work independently and collaboratively with internal and external stakeholders
- Exceptional customer service skills
- Familiarity with event planning and coordination
- Experience in program support, administrative functions, or a similar role
Preferred Qualifications
- Professional experience developing and managing a program/project plan.
Required License or Certification
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
08/23/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
08/30/2024Notice to Applicants
Special Instructions
Position Number
00111017Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
140111 - Bezos CenterAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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