Office Manager
Job Description
Full job description
Office Manager
The Office Manager of the Central Family Life Center is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating all issues affecting the daily operations of the office. The Office Manager will work under the direction of the Executive Director to ensure the needs of the office and our members are met in a timely manner.
SUCCESS FACTORS
Strong administrative and organizational skills
Demonstrated ability to multi-task, work independently, and meet deadlines
Strong attention to detail
Familiar with NYC budget process
Familiar with NYC contracts system
Experience working in non-profit organization
Strong communication skills (oral and written)
Commitment to continuous improvement
Practice effective team behavior and demonstrate effective interpersonal relationships
Maturity handling confidential data
POSITION RESPONSIBILITIES
The following position responsibilities are essential functions of the position. Successful job applicants will be able to perform these essential functions with minimal supervision:
Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image
Create email and social marketing communications
Maintaining the office condition and arranging necessary repairs
Coordinate production of brochures, flyers, etc. with the administrative team
Schedule meetings in conference room as needed
Maintain office equipment including computers, copier, fax, telephones, etc.
Maintain and replenish inventory and office supplies
Assist with preparing documents for Board meetings, trainings, and other meetings
Assist with coordinating volunteers and vendors for special events
Assist the Executive Director, Board, and other staff with miscellaneous projects as requested
Create efficiency strategies for operational success
Manage administrative staff
Create efficiency strategies for operational success
Represent the organization when needed at events etc.
Lead acquisition of State and city funding expansion efforts
Manage and maintain timely and accurate grant reporting
And other duties such as may be needed by the Executive Director
KNOWLEDGE, SKILLS AND EXPERIENCE
Knowledge of computers and software applications including, Excel, Word, and PowerPoint and Publisher desired
Knowledge of NYC budget process
2+ years’ experience in office management or equivalent position with similar responsibilities described above
College degree desired
Bilingual English/ Spanish is a PLUS
Job Type: Full-time
Pay: From $50,000.00 per year
Experience:
- Database administration: 2 years (Preferred)
- Contract management: 1 year (Required)
- Nonprofit management: 2 years (Required)
Shift availability:
- Day Shift (Preferred)
Work Location: In person
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