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Clerical Assistant - Admissions & Records

College of the Sequoias

Job Description

Salary
$22.88 - $30.60 Hourly

Location
Visalia, CA

Job Type
Classified - Part-time

Job Number
6375-c-09/24

Department
Admissions & Records

Opening Date
09/06/2024

Closing Date
9/20/2024 11:59 PM Pacific

 

 

General Description

Under the direction of the Director of Admissions & Records the Clerical Assistant will perform a variety of clerical duties in the COS Visalia Campus in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the department.

This is a part-time position.  The work schedule is Monday – Thursday 10:00 a.m. 3:00 p.m. and Friday 10:00 a.m. - 2:00 p.m. Friday. Initial salary placement for this position will be $22.88 per hour. 


College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution.  COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students.  We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals.  We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

 

Job Duties

Job duties of the Clerical Assistant – Admissions & Records include:

  • Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
  • Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
  • Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
  • Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
  • Review documents for accuracy and completeness so they conform to standards.
  • Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
  • Utilize the District’s integrated software in performing the required duties of the position.
  • Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
  • Assist students with a variety of information and materials in support of an assigned program and general College information.
  • Receive, open and distribute mail.
  • Perform related duties as assigned.

 

Qualifications

Minimum Qualifications (Education & Experience):
Any combination equivalent to:

  • Graduation from high school and
  • Formal computer training and
  • One year of clerical experience

Working Conditions:
Environment

  • Office environment.
  • Constant interruptions.

Physical Abilities

  • Ability to hear and speak to communicate with students/public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift moderately heavy objects.
  • Dexterity of hands and fingers to operate a computer and office equipment

Knowledge and Abilities
The hiring committee is seeking evidence of the following:
 
Knowledge of:

  • Basic policies, procedures and activities related to an assigned program or function.
  • Operation of standard office machines and equipment.
  • Basic word processing skills.
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • Telephone techniques and etiquette.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.

Ability to:

  • Perform a variety of clerical duties in support of an assigned program or office.
  • Operate a variety of office machines and equipment including typewriter, copier, computer terminal, Dictaphone, telephone switchboard console and postage meter as required.
  • Complete assignments with minimal supervision.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Type at 40 words net per minute from clear copy.
  • Learn to interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Maintain records and prepare reports.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.

 

Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:
 

  • An online job application.
  • Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
  • Resume
Recruitment Analyst: Norma Chavez normach@cos.edu
College of the Sequoias does not sponsor H-1B Visas

 

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