The UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The Research Administrator 4 is responsible for providing leadership, training, daily management, planning coordination and supervision of the complex sponsored financial activities in the Department. The incumbent will complete complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. This position also develops and implements standard operating procedures to ensure efficiency, effectiveness, and quality control.

Duties will be focused on post-award fiscal management, analysis and administration of sponsored projects and supervision of fund managers. Post-award activities include direct management of budgets and short- and long-term financial planning. Provide direct supervision to 2-3 fund managers and/or fiscal assistant that includes their training, daily workflow management, performance, reporting and complex sponsored projects financial management.

Due to the large and high volume of work tied into the position, incumbent will oversee the post-award activities and cleanup efforts through department wide cleanup including but not limited to the department default, obsolete projects, departmental holding account and other specialized projects stemming from the HR and financial systems. Mentoring staff and leadership on central committees will also be essential to the position to ensure that the mission of the department is accomplished. Incumbent will act independently and on behalf of the department. Incumbent will cover open positions as needed.

• Nine years of related experience, education/training, OR a Bachelor's degree in related area plus five years of related experience/training.

• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage high volume and complex transactions.

• Ability to perform highly complex financial analysis and customized reporting.

• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

• Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

• Ability to interpret policy for others.

• Advanced knowledge and extensive work experiences in developing and monitoring operational and budget processes, staff FTE, finance, human resources and space planning. Extensive work experiences in all Post-Award contract and grant budget management through the work of staff supervised to set up, manage, and report on the new, continuation, and renewal sponsored projects. Advanced work experiences in the best available standardized tools, working with department colleagues to improve efficiency and quality for portfolio management. Extensive work experiences in consulting with the PI regarding the spending to date and burn rate, advising the PI on trends and inquiring about unusual expenses or underspending. Proficiency in preparing the monthly budget analysis for each PI using an electronic spreadsheet program with multiple worksheet links. Proficiency in modifying spreadsheets and performing spending rate analysis for each PI monthly, preparing salary projection backup and include coordinating requests with other UC departments.

• Advanced knowledge and extensive work experiences in serving as mentor to all Fund Managers consulting over policies and procedures, sharing and dissemination of information and updates that affect the duties of Sponsored Projects Fund Managers. Demonstrates proficiency and understanding of Uniform Guidance, Cost Accounting Standards and is able to apply these to any agency requirements to guide the Principal in the financial management of the multi millions of dollars they have been awarded to perform research at UCSD.

• Advanced knowledge and experiences in serving as subject matter expert in HR, Accounts Receivable, Accounts Payable, Reporting, Sponsor policies, Federal policy and advises the Principal Investigator to manage and complete specific aims and reporting requirements on time.

• Extensive work experiences in advising SPA Fund Management team on setting up and managing awards released by funding institutions, providing the steps necessary for funding changes, cost transfers (as needed) and reviewing the spending trends; extensive experiences in reviewing and advising Psych SPA Fund Management team on the proper procedures and steps on post-award processing and close out.

• Strong demonstrated experience and leadership skills serving as Psych SPA liaison on Campus/Health Sciences committees to ensure standardization, business alignment and best practices are implemented in the Psych SPA as well as superb leadership experiences and skills in partnering and collaborating with various campus and Health Sciences constituencies including central offices representing EVC Academic Affairs, VC Health Sciences, VC Marine Sciences, VC Research Affairs and VC External and Business Affairs.

• Advanced knowledge and strong track record in the development and monitoring of policies and procedures for department or department operations; extensive experiences and abilities in developing policies and procedures appropriate for internal controls related to post-award for the department.

• Extensive work experiences in managing multiple complex awards of NIH PPG, Center Grants, OT awards and training grants all of which require additional analysis and reporting to the sponsors.

• Extensive work experiences in providing consultative services, policy interpretation, instruction and advice to the principal Investigators, their administrators, and the Department Financial Assistants on all-fiscal matters, UC and agency policies and procedures relating to sponsored projects.

• Extensive work experiences serving as the subject matter expert for all sponsored projects matters. Takes the lead on core concepts and tools for Psych SPA staff, as well as accessibility and utilization of central tools by department staff and principal investigators. Extensive experience serving as lead person including but not limited to Health Science Faculty Compensation, Research Space, Equipment Inventory, effort reporting, etc. and strong demonstrated experience in managing complex and complicated PIs Contracts and Grants Managements.

• Advanced knowledge and extensive work experiences in working through complex submissions and partners with Principal Investigators (PIs) to ensure the success of their portfolio, authorizing establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official, dealing with unique issues and problems without precedent or structure, possessing joint responsibility to oversee the SWAT/Recon team for Health Sciences which provides transactional financial support to Psychiatry Sponsored Projects Admin on duties as assigned (including but not limited to the department default, the VMRF JPAs and VA IPAs, subcontracts, etc.) that are needing to have expenses applied to their appropriate fund sources.

• Extensive work experiences in working independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors.

• Employment is subject to a criminal background check.

• Must be able to work overtime, evenings, and weekends based on business needs.