Job Description

Clinton Community College, a member of the State University of New York, is situated on the
shores of Lake Champlain with panoramic views of the Adirondack Mountains and the Green
Mountains of Vermont. The College’s mission is to provide educational opportunities in an
inclusive and safe environment that empowers individuals to create their own paths to personal
and professional growth. The College strives to be diverse in ways that reflect the world in which
we live and work. By being intentional about creating a strong climate of mutual respect and
inclusiveness, we recognize that learning experiences will be broader, richer, and more
meaningful for all members of our community.

The Administrative Assistant coordinates project activities, information, reporting and complex
administrative matters for Academic Affairs. The incumbent in this position has overall
responsibility for the daily operation of the Academic Affairs office and handles confidential
matters relating to personnel, collective bargaining agreement development, and contract
administration. The individual acts as a liaison between the Vice President for Academic Affairs
office and College staff to help facilitate successful flow of information, as well as ensure that all
policies and procedures pertaining to the Academic Affairs division are adhered to and
maintained. Some evening and weekend work may be required.

Duties and Responsibilities:
1. Provides data, records and administrative support for certain aspects of various
accreditation and review processes, such as those associated with Middle States
accreditation and SUNY academic compliance
2. Creates and maintains all master courses in College’s Customer Account Management
System (CAMs)
3. Ensures proper administration of contractual obligations governed by the collective
bargaining agreement (Faculty Association) as it relates to Faculty and Non-Teaching
Faculty appointment and reappointment cycles
4. Creates and maintains adjunct faculty contracts
5. Assists students and college staff by answering inquiries regarding curriculum and
Academic Affairs procedures and/or policies
6. Generates faculty loads, overloads, prep overloads, lump sums, and Distance Learning
stipend payments for payroll; calculates value of overload payments
7. Analyzes current office procedures/processes and introduces improvements and
efficiencies to assist with meeting the College’s overall mission and strategic goals
8. Reviews the Vice President of Academic Affairs daily schedule of meetings and provides
administrative support in the preparation of appropriate background information

9. Provides professional support on an as-needed basis to other administrative offices
10. Coordinates academic appeals process. Reviews academic appeals and determines if
Appeals Committee needs to meet or whether student is eligible for re-instatement.
11. Prepares correspondence on behalf of Vice President for Academic Affairs
12. Plans events for Academic Affairs Division
13. Manages information posted on the Academic Affairs website and Adjunct website
14. Identifies and incorporates needed changes/updates to Adjunct Handbook
15. Prepares and maintains confidential records relating to division staff and students
16. Other duties as assigned

Minimum Qualifications:
An Associate’s degree plus three to five years of related administrative or office management
experience which required handling complex duties is required. A Bachelor’s degree is preferred.
Experience in an academic setting and working for a middle management or senior level
management leader is preferred.

Knowledge, Skills, and Abilities:
Successful track record of demonstrating excellent organizational and problem-solving skills.
Proven ability to effectively manage multiple priorities and deadlines while maintaining a high
level of professionalism and accuracy.
Proven ability to handle administrative responsibilities which require a high level of
confidentiality.
Excellent interpersonal, written/oral communication skills, and the ability to use these skills for
effective interactions with all members of the college community.
Excellent critical thinking skills with the ability to appropriately address all inquiries and make
referrals, as necessary.
Skilled proficiency (intermediate to advanced level) with MS Office Suite (MS Word, MS Excel)
and with electronic communication.
Must have the ability to learn and utilize proprietary software or campus software (e.g., database
programs).
Demonstrated ability to work with minimal supervision and use sound professional judgment.
Proven ability to manage/coordinate complex administrative details, as well as necessary follow
up.

To apply:
The search will remain open until the position is filled. Please submit a letter of
application, resume, and CCC application per the job description available on the Clinton
Community College website under Employment at the bottom of the homepage.

Please email your application materials to:
hr.recruiting@clinton.edu
Clinton Community College
136 Clinton Point Drive, Plattsburgh, New York, 12901

Clinton Community College, a member of the State University of New York System, is an Equal
Opportunity/ Affirmative Action employer and complies with ADA requirements. Consistent

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