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Admissions/Records Assistant, Senior (SRC)
Job Description
Position Title
Admissions/Records Assistant, Senior (SRC)Special Instructions to Applicants
Our Vision for Social Justice
The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.
Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.
Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.
The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.
If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.
Recruitment Type:
Open (Internal and External applicants)Location
San Ramon CampusPosting Number
0002049# of Openings
1Range
53Salary
$57,828 - $70,440Position Status
PermanentOvertime Status
Non-Exempt (eligible)Position
Full-TimeIf temporary, employment duration:
N/A# of Hours Scheduled Per Week
40Work Schedule By Day and Work Hours
Shift Differential %
N/A# of Months
12Non-work Periods:
N/AEEO Job Category
Clerical/SecretarialEmployee Group
ClassifiedDepartment
S1051- SRC AdministrativePosition Definition
Distinguishing Characteristics
Admissions/Records Assistant II – Positions assigned to this classification are distinguished from that of Admissions/Records Assistant I by specialization in an area such as the interpretation or application of federal or District regulations.
Admissions/Records Assistant, Senior – Positions assigned to this classification perform the more difficult admissions/records tasks and provide technical or functional supervision and assistance to less experienced personnel.
Admissions/Records Assistant, Lead – Positions in this classification will help train and coordinate admissions/records personnel. Employees in this position serve as an assistant to the Director of Admissions/Records and provides on-going technical and functional lead supervision to the office staff.
Examples of Duties/Essential Functions
Evaluates student records to determine degree and certificate awards.
Performs data entry regarding student schedule changes; collects fees and issues receipts, accounts for fees received.
Responds to requests for information regarding admissions and records; receives transcript requests and processes.
Interprets, advises, and assists counselors and students in evaluation of proposer courses needed for graduation and certificated program requirements.
Evaluates and researches incoming college transcripts; equivalencies for degrees and transfer requirements; prepares evaluation worksheets; uploads into imaging system and notifies students of the outcome.
Generates late add codes for faculty to retrieve online; accesses system to print and distribute census rosters throughout the semester and produce duplicate copies as necessary.
Receives admissions applications for a variety of programs and apprenticeships; checks for accuracy and residency requirements; inputs into electronic system; selects applicants based upon established department policy and sends acceptance and denial letters.
Receives admissions applications from International students; checks for accuracy and completion; evaluates documents and selects applicants based upon established department policy; issues Certificate of Eligibility when appropriate; issues denial letters.
Receives money from students and others for payment of tuition and fees.
Balances cash on hand against receipts, checks balances and reconciles cash sessions.
Answers phones, acting as the first point of contact providing information on admissions, registration and student records.
Evaluates student eligibility for Veteran Affairs Education Services; acts as a liaison between students and Veterans Administration; compiles, maintains and monitors documentation and records.
Maintains admissions and records website by updating published information as required.
Evaluates student records for certification in general education requirements for transfer to California State University and University of California.
Enters academic notations on student records; posts credit by examining classes and grades
Certifies students for athletic eligibility in intercollegiate sports.
Supervises and trains student assistants; may assist in selecting student assistants.
Performs related duties as assigned.
Minimum Qualification-Education/Experience
Three (3) years of experience performing clerical and/or technical duties in a college admissions and records office.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma/GED or the equivalent.
Minimum Qualification-Knowledge Of
Enterprise Resource Planning (ERP) Systems.
Current business practices relevant to the Department of Admissions and Records.
Modern office procedures, practices and technology/equipment.
Modern software applications (e.g. Microsoft Office Suite, etc.).
Record keeping principles and procedures.
Basic mathematics.
Minimum Qualification-Skill To
Train and direct others in Admissions and Records policies and procedures.
Work independently and as part of a team.
Interpret and communicate District policies and procedures to students and faculty.
Communicate effectively, both orally and in writing.
Make appropriate decisions regarding the acceptance and placement of college coursework.
Work on complex software systems for inputting and monitoring student records.
Adapt to changing circumstances, multi-task, work under pressure and handle challenging situations.
Serve students, staff and colleagues in a helpful and professional manner.
Keyboard with accuracy.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.
Desirable Qualifications
-Ability to determine priorities and handle multiple projects and assignments independently as well as part of a team
Job Open Date:
08/16/2024Job Close Date:
09/17/2024Open Until Filled
NoForeign Degree and Credit Statement:
Employee Benefits:
Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.
Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)
For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2019-2022%20Local%201%20Contract.pdf
Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf
POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)
ADA Accommodations:
Quicklink
https://www.4cdcareers.net/postings/10680Diversity Statement
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