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Financial Assistant
Columbia University in New York, New York
Date Posted 03/10/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
  • Requisition no: 513218
  • Work type: Full Time
  • Location: Morningside
  • School/Department: Department of Economics
  • Grade: Grade 9A
  • Categories: Administrative Support, Finance/Accounting
  • Job Type: Support Staff - Union
  • Bargaining Unit: Local 2110
  • Regular/Temporary: Regular
  • Hours Per Week: 35
  • Salary Range: $52,000 Minimum

Position Summary

Reporting directly to the Business Manager, the Financial Assistant is responsible for providing day-to-day financial support for the Department of Economics.


Working with University systems including ARC and other internal systems, the Financial Assistant's responsibilities include but are not limited to: reviewing/analyzing/processing invoices from internal

vendors and external suppliers; processing check requests and online travel expense reports, monitoring inventory, preparing service contracts; overseeing maintenance and repair of office equipment; tracking and ordering office supplies; coordinating and processing catering orders for departmental and PER (Program for Economic Research) events including conferences as well as payment of hotel bills and travel reimbursements for conference attendees.

The Financial Assistant is the cardholder for a departmental purchasing card and reconciles several other departmental purchasing cards on a monthly basis to ensure accurate distribution of costs. The Financial Assistant tracks expenses for faculty recruitment, departmental workshops, and colloquia; provides financial support for the MA program as well as for PER (Program for Economic Research). The Financial Assistant serves as the point person for inquiries from faculty and students and conveys routine and complex information regarding University and Arts & Sciences financial programs, procedures, and regulations.

The Financial Assistant reconciles vendor payments, checks for duplicate payments, reviews processed invoices to validate account distribution, etc. and carries out other analyses and reconciliations as directed; resolves any processing issues with vendors, managers, and central Procurement; works with Business manager to ensure compliance with federal, University, A&S, and departmental regulations. The Financial Assistant assists the Business Manager with monthly account reconciliation, monitors faculty research accounts and other departmental accounts to avoid overspending, and produces financial reports and budgets for the Chair, Vice Chair, and DAAF (Director for Academic Administration and Finance) as needed; prepares and maintains spreadsheets to assist with variance reporting and resource allocation; assists the Business Manager with fiscal year closing.

The Financial Assistant hires and processes payroll for student casual and work study employees.

Other duties as assigned.

*Resume required for consideration of application.*

Minimum Qualifications

Minimum three years of related financial experience and experience in an academic environment or equivalent combination of education and experience required.

High School diploma or equivalent.

Preferred Qualifications

  • Some experience with University financial systems: ARC, FinSys, Purchasing a plus.
  • Some college preferred.

Position-Specific Requirements

  • Excellent interpersonal, organizational, problem-solving, and verbal and written communications skills required.

  • Demonstrated attention to detail is essential.

  • Ability to work independently on concurrent projects and tasks under deadline pressure with minimum supervision and frequent interruptions required.

  • High level of discretion and confidentiality required. Strong computer experience and proficiency with Microsoft Office including Excel and Word necessary.

  • Ability to acquire quickly knowledge of University electronic financial systems: ARC, FFE, FINSYS, Labor Accounting, Budget Tool, etc.

  • Commitment to service is essential.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Mar 10 2021 Eastern Standard Time

*Please mention academicjobs.net to employers when applying for this job*
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