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Accountant 2021
Santa Monica College in Santa Monica, California
Date Posted 03/09/2021
Admin-Business And Financial Management
Salary $33.88 - $41.19 Hourly $5,873.00 - $7,139.00 Monthly $70,476.00 - $85,668.00 Annually -  
Employment Type Full-time, Permanent
Application Deadline Open until filled

This is a Promotional and Open Competitive Recruitment, which will result in two eligibility lists. 

WELCOME TO SANTA MONICA COLLEGE! Under general supervision of the Accounting Manager, the position in this classification performs a full range of complex, professional accounting duties, including but not limited to maintaining and auditing accounting records, reconciling, reviewing and preparing transactions, initiating reports and performing the month-end and year-end budget processes. This position serves as a fiscal expert to support management in sound financial planning and analysis, and to ensure compliance with Generally Accepted Accounting Principles (GAAP), District policies and Federal, State and Local laws and regulations. This position is scheduled to work Monday through Friday from 8:00 A.M. to 5:00 P.M., 40 hours per week, 12 months per year at the Santa Monica College District Offices. 

The ideal candidate will possess broad knowledge of professional accounting concepts, including those related to governmental accounting, experience performing varied professional-level accounting work, demonstrated proficiency with common business computer programs, including Microsoft Excel, a proven ability to work independently and effectively with a variety of stakeholders, and the ability to attend to highly detailed information. 

Why Work at SMC?
At SMC, you will work beside a diverse group of individuals who leverage their combined talents and passions to accomplish something great.  No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams - landing that new job, or breaking through the cycle of poverty.  

Some details about us:

  • We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University   
  • We are committed to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus. 
  • We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design. 
Please visit www.smc.edu/aboutsmc to learn more about us and why we are Proud to Be SMC! 

New full-time classified employees of Santa Monica College are entitled to a number of benefits, including:
  • 17 paid holidays
  • 12 paid vacation days
  • 12 paid illness days   
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)   
  • Membership in the California Public Employee Retirement System (CALPERS)   
  • 5% increase in base pay for every 5 years worked with SMC, up to 35 years of service.   
  • Free access to the Employee Assistance Program (EASE).   
  • Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program
CSEA UNION MEMBERSHIP New permanent Classified Employees have the option to join the California School Employees Association (CSEA), Chapter 36.

Salary Placement
New Employees: 
Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement (not to exceed the third step) based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements.

Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.8. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.

**Important Note:** In response to an unanticipated budget shortfall resulting from COVID-19, temporary furloughs have been implemented at Santa Monica College. The working hours of this position will be reduced by one (1) working day per month through June 2021 (unless terminated earlier or extended). Please note that the monthly salary listed on this job bulletin does not reflect the furlough days. 
Selection Process
The selection process consists of a Written Exam (pass/fail) and a Qualifications Appraisal Interview, which includes a Technical Project (weighted 100%). Candidates must be successful on all examination parts to be placed on the eligibility list.

Two separate eligibility lists will be created from this recruitment: one for promotional candidates and one for external candidates. The promotional list will be used first, and must be exhausted before we can hire external candidates to fill vacant positions. The eligibility lists created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility lists, including temporary and permanent positions. 

For more information about our selection process, please visit our FAQ page and click on "Job Applicants". 

Santa Monica College reserves the right to modify the stated test parts and weights prior to the administration of any test. 
Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment. 

Equity Statement
The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at: 
"Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."    

Examples of Duties

Analyzes, prepares and implements financial controls and reporting procedures involving budgeting, allocating, receiving, disbursing and accounting of funds

Reviews, analyzes and compiles accounting and reporting requirements of federal, state, privately, and locally funded programs; verifies accuracy of month-end reports, distributes reports and conducts meetings regularly with program managers

Works closely with District managers to reconcile accounts and ensures all reports and claims are filed with funding agencies in accordance to applicable rules, regulations, policies and procedures.

Utilizes computerized systems in the processing of accounting related data such as journal entries and budget journals

Reviews purchase requisitions and other financial related documents to ensure proper account coding of revenues and expenditures in compliance with District policies, federal, state and local agency regulations and reporting; advises program managers, department managers or student club officers as to record keeping requirements

Reconciles accounts receivable, accruals and payroll clearance with the general ledger; prepares reconciliations for financial aid payments to students

Provides technical information and assistance to District personnel regarding financial, accounting and statistical record keeping procedures, conducts research, prepares verbal and/or written answers to inquiries regarding accounting procedures and policies, account balances, encumbrances, and resolves discrepancies

Participates in year-end closing activities; completes and files reports and claims with funding agencies; prepares financial statement as necessary

Compiles data and prepares reports required for budgetary planning, examines budget estimates and proposals for completeness, accuracy and conformance with established procedures, regulations and organizational objectives, monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified

Participates in program review process to meet department goals, assists in reviewing, documenting and developing changes to improve accounting systems, procedures and controls affecting assigned area of responsibility

Manages cash and transfers funds within accounts; reconciles subsidiary ledgers with the general ledger.

Prepares bank reconciliation of checking accounts; may prepare certificates of Deposit, governmental accounts and credit card settlement accounts

Prepares cash and credit card receipt journals and journal entries; may review entries prepared by Accounting Specialist II's and Accounting Technicians

May record and prepare reports of District and Associated Student Body investments

May compute taxes owed, and prepare and remit tax returns, including bookstore monthly and quarterly sales tax returns, ensuring compliance with payment, reporting or other tax requirements.

May prepare purchase orders for Auxiliary Services for equipment, supplies and operating services

May meet with students to answer inquiries regarding remittance balance

May answer telephone, assist in front office functions; set-up and close cash register and prepare cash for deposit; reconcile credit card changes

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature, and are generally listed in descending order of importance.

Minimum Qualifications

Education Requirement:
Bachelor's degree in Accounting, Business Administration, Finance, or Economics, which included the successful completion of a minimum of twenty four (24) semester units of accounting coursework.

Experience Requirement:
Three (3) years of recent, paid work experience performing professional level accounting or auditing work, including research, analysis and evaluation of accounting processes and procedures. Governmental accounting is desirable.

Education/Experience Equivalency:
An additional two (2) years of experience in accounting or auditing work may substitute for the required education. To qualify for equivalency, the applicant must possess a minimum of an associate's degree in Accounting which includes the successful completion of a minimum of twenty four (24) semester units of accounting coursework.

Licensure and/or Certification:

Supplemental Information

MERIT SYSTEM Santa Monica College is a Merit System employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance; 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6) Protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action

APPLICATION PROCEDURE Official SMC application forms and related materials must be fully and correctly completed for each examination. A separate application must be submitted for each position. Resumes may be submitted for any position, but will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers after you complete an "Authorization to Release Information" form at the Final Selection Interview. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted.

SELECTION PROCEDURE Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualification Appraisal Interview Panel. Travel costs related to the examination/ interview will be borne by the applicant. Final test results are mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results.

ELIGIBILITY LIST Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligibile's names will generally remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are "ready and willing" to accept the vacant position. It is the candidate's responsibility to notify the Personnel Commission office of any address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An Eligible may change their availability by notifying the Personnel Commission office.

ADDITIONAL REQUIREMENTS All offers of employment are conditional, based upon the successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. Costs for fingerprinting will be borne by the applicant. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement with their application. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act.

PROBATION PERIOD Permanent Classified Employees, other than management, law enforcement and confidential personnel, become permanent upon successful completion of six months (130 days) of work.

SALARY AND BENEFITS Beginning Salary: Generally, new employees start at step A on the salary schedule. If there is a limited candidate pool, a new permanent Classified Employee may request a higher salary placement based on his/her training and experience that greatly exceeds the minimum qualifications. The maximum initial placement is on Step 3 of the salary schedule. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Regular non-management employees receive vacation and sick leave at the rate of one day per month each. Vacation is increased after 4, 8 and 12 years of employment to a maximum of 22 days per year. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25 and 30 years of service. Holidays: Employees receive 17 paid holidays per year. Benefits: Permanent full-time employees receive fully-paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week.

CSEA UNION MEMBERSHIP New permanent Classified Employees have the option to join the California School Employees Association (CSEA), Chapter 36.

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