The Department Assistant provides support for the Work Based Education Program at SRCI. Performs varied types of clerical, secretarial, computer work, and office related duties as assigned; maintains records, assists students, faculty, and staff according to office function.

QUALIFICATIONS

MANDATORY: High school education or equivalent and up to two years of clerical experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties. Requires the use of general principles and techniques of secretarial practices. Must be or become familiar with policies and programs related to department served. Security access to SRCI required.

SPECIAL: Must be able to pass and maintain LEDS security clearance and be approved to enter Oregon Department of Corrections facilities.

ESSENTIAL FUNCTIONS

Research needed shop items, request pricing from vendors, submit purchase requisitions to college; identify approved orders and track products on arrival at site; and reconcile purchase orders with receipts.

Assist students, staff, vendors, customers and others with their questions and concerns.

Provide clerical support to Industries Shop Supervisor and BCT Instructor as directed.

Assemble, type and file reports, correspondence, and memoranda. Pick up and deliver interoffice mail between SRCI and TVCC main campus regularly.

Utilize computer, multi-line phone, and calculator to process information for storage and disbursement; use Microsoft Office, AS400 Database, Inmate Education Database (IED) and other industry-specific software applications.

Maintain files for vendors, customers and students.

Process, answer, and circulate AIC (adult in custody) communications pertaining to the BCT (Building Construction Technology) program; research qualifications for AIC worker applicants.

Assist with graduation functions as needed. Prepare BCT graduate portfolios and send out upon release of AIC to community.

Provide supervision of AIC workers in classroom and wood shop when required.

Participate on College committees and in staff meetings, professional meetings, and other appropriate meetings/committees.

Understand and abide by DOC, SRCI and TVCC policies and regulations. Attend relevant training and information meetings regarding rules and regulations at SRCI. Attend security training sessions, fire drills, workshops, etc. as required. Respond to emergency situations within the education department, which requires wearing a body alarm or radio.

WORKING CONDITIONS

The work site is within a correctional facility. The actual office environment is typical of most offices. The noise level in the shop is loud and may require hearing protection. The position is funded by an intergovernmental cooperative service agreement contracted with Oregon Dept. of Corrections. The person staffing this position will work within the confines of Snake River Correctional Institution and must pass all security screening criteria as established by the OR DOC and SRCI prior to and during the term of employment.

TERMS OF EMPLOYMENT

This is a full-time, Classified (grant funded), hourly (non-exempt) position.

BENEFITS

Benefits include medical insurance for employee and eligible dependents, Oregon retirement plan, vacation earned at a rate of 6.67 hours per month (80 hrs per year) and sick leave earned at a rate of 8 hours per month.

APPLICATION PROCEDURE

A complete application file consists of the following:

· A letter of interest stating how you are qualified to perform the duties of the position

· A resume

· College transcripts, if any (copies are acceptable at this time)

· A TVCC application for employment. A pdf fillable application may be downloaded at www.tvcc.cc/hr/jobs.cfm

· If applicable, a completed DD Form 214 in order to establish veteran preference per OAR 839-006-0445 and OAR 839-006-0450(3)

APPLICATION SUBMISSION: All application materials should be submitted or mailed to: HR@tvcc.cc or Human Resources, Treasure Valley Community College, 650 College Boulevard, Ontario, OR 97914.

Job Type: Full-time

Pay: $17.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person