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UTS-Temporary Executive Assistant at UNC Chapel Hill
Job Description
Posting Number
PG194524TMPosition Number
48JM135Position Type
TemporaryEssential Job Duties
Job Responsibilities:
- Provides research and analysis to prepare briefing materials. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
- Responds to routine and non-routine inquiries regarding University operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
- Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex, requiring a high level of independence and initiative in execution and implementation.
- Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the goals and priorities of the executive to prioritize issues according to urgency.
- Plans, coordinates, and ensures the Executive’s schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive’s time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the leaders, some of which may have organizational impact.
- Arrange meetings, conferences, and travel logistics for executives – may include pre-travel and post-travel tasks via University platforms.
- Prepares and edits complex presentations, charts, and other written correspondence that best depicts the content of the intended message to internal and external stakeholders.
- Plans, coordinates, and supports large- and small-scale events for faculty and staff across the School of Medicine
40 hours a week position
1-2 days a week on site
3-4 days remote
Current on site date: Wednesday
3-4 days remote
Current on site date: Wednesday
Is Time Limited
NoJob City & State
Chapel Hill, North CarolinaClassification Title
Temporary-ClericalWorking Title
UTS-Temporary Executive Assistant at UNC Chapel HillWork Schedule
Monday – Friday, 40 hours a week, (1-2 days a week on site)Minimum Experience/Education
If Bachelor’s degree: Three (3) years of experience in an administrative support role and/or projects-related role. • If Associate’s degree: Seven (7) years of experience in an administrative support role and/or projects-related role. • If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
Department Required Skills
Required Skills:
- Demonstrated customer service and professional written and verbal communication skills.
- Ability to work independently on multiple projects.
- Strong sense of tact, diplomacy, and discretion. Ability to interact with personnel at all levels of the School of Medicine.
- Advanced problem-solving.
- Encompass a wide scope of responsibility from performing transactional duties to making high-level decisions.
- Proficiency in Microsoft PowerPoint, Excel, and Word; ability to quickly master new software platforms as needed.
Preferred Years Experience, Skills, Training, Education
- Proficiency in Concur, ConnectCarolina or Infoporte preferred
Required License or Certification
none
Valid NC Driver's License required?
NoCommercial Driver's License Required?
NoAnticipated Hiring Range
$27.00-$32.00 an hourJob Open Date
07/23/2024Quick Link
https://jobs.ncsu.edu/postings/205326AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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