Position Summary

Essential Duties and Responsibilities

Primary Job Duties and Responsibilities:

• Serves as a spokesperson for the College with external funding agencies and sources
• Establishes and maintains contact and build long-term relationships with key contact persons in funding agencies
• Assumes oversight for existing grants at the College
• Writes and edits grant proposals; research institutional and funding agency policies to ensure proposed activities and budgets are in accordance with the college’s policies and funding agency requirements
• Evaluates request for funding opportunities, research supporting data and best practices; analyzes funding agency’s requirements
• Supports the development of strategic partnerships with business and industry, educational institutions, economic development, and community-based agencies
• Demonstrates initiative and leadership in identifying and securing alternative funding in support of institutional goals and objectives
• Using the College’s annual and long-range Plans as guides, determine the unfunded needs of the College, identify potential funding sources, and develop the necessary grant proposals
• Establishes procedures for identifying funding sources, preparing grant proposals, meeting proposal deadlines, and submitting revised proposal budgets
• Develops and implements a system to approve grant expenditures, monitor the timely usage of funds to achieve the stated goals of the grant, and ensure the overall success of grant support programs
• Works closely with each grant project manager to ensure that funds are used in a timely and appropriate manner
• Meets with grant project managers to discuss program plans and leads the development of strategies for grant funds; directs cross-functional teams in developing proposals for new and enhanced programs and services; assists with setting project goals, objectives, timelines, budgets and sustainability
• Monitors and analyzes the effectiveness and efficiency of college-wide support services and identify gaps and recommends specific improvements to ensure successful implementation
• Notifies key administrators, appropriate faculty and staff, and project managers of grant awards
• Establishes and maintains a system to provide timely reminders of due dates for application renewals and proposal deadlines
• Ensures required reports and renewal applications are prepared and submitted on a timely basis
• Coordinates with grant project managers to ensure that required “time and effort” records are maintained and consistent with the compensations outlined in the grant proposal
• Assists grant project managers in the budget management of the grant
• Ensures grant project managers maintain accurate fields and records for auditing purposes on grant projects
• Undertakes special projects as directed by the President; organizes and manages groups to achieve project objectives; maintains liaison between these groups and the President

• Represent the College at conferences, workshops, and seminars that deal primarily with federal, state, or private funding opportunities
• Provide periodic updates and training to the faculty and administrative staff on funding opportunities and the grant writing process
• Ability to establish and maintain effective relationships and networks with diverse groups including co-workers, students, faculty, administration, state leaders, and legislators
• Ability to exercise discretion, confidentiality, and judgment in dealing with sensitive issues

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by supervisor

Qualifications

Required:

• Master’s degree in public policy, education administration or related field from a regionally accredited institution
• One year of work experience in grant research and/or applications
• Record of successfully obtaining and/or administering grant funds from state and federal agencies
• Experience in understanding and interpreting regulations related to grants
• Project management experience
• Knowledge of workforce development environment

• Doctorate in public policy, education administration, or related field from a regionally accredited institution
• Higher education administrative experience

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.

APPLICATION PROCEDURE: The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.

APPLICATION REQUIREMENTS: A completed application packet consists of:

• An online Shelton State Community College employment application.
• A cover letter of application specifically detailing and relating the applicant’s education, and experience to the qualifications, duties, and responsibilities of the position.
• A current resume.
• Copies of postsecondary transcript(s) identifying the applicant, institution, and verifying degree(s) earned that demonstrate that the applicant meets the educational requirements for the position. If employed, official transcripts must be received in the Office of Human Resources within thirty (30) days of the employment start date.

IMPORTANT – PLEASE READ CAREFULLY

ALABAMA COMMUNITY COLLEGE SYSTEM BOARD OF TRUSTEES POLICY 204.01:

Contract of Employment: Pursuant to the Alabama Community College System Board of Trustees’ Policy 204.01 and the Chancellor’s Procedures for Policy 204.01, effective July 1, 2024, executive and administrative management personnel employed on Salary Schedule B or C and who are employed in positions titled as a Deputy, Chief, Dean, Assistant or Associate Dean, Executive Director or Director, shall enter into an employment contract with the College’s President per terms and conditions established by the Alabama Community College System. Such positions are not eligible for non-probationary or tenure status. Applicants who choose not to sign a contract of employment are not eligible to be hired or placed into the subject positions.

Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.

Deadline for Producing Work Experience Verification: With limited exception, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant’s sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS:

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees.

Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Any offer of employment is contingent upon a satisfactory criminal background investigation.