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Executive Secretary, Lvl 5 Campus Operations
Job Description
Executive Secretary, Lvl 5
Campus Operations, Rose Hill
Fordham University
Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.
- Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
- We offer tuition remission for employees and their dependents
- A generous employer match towards a 403(b) retirement plan.
- As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
- As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
- University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.
Hybrid Policy:
Please review the Hybrid Policy here.
https://www.fordham.edu/human-resources/policies-guides-and-agreements/hybridremote-work-policy-for-administrators/
Position Summary
Reporting to the Operations Manager, the Executive Secretary provides
administrative and office support to all members of the department. Additionally,
they assist in entering financial information, uploading documents into Ebuilder,
and dispatching and maintaining the E-work order system.
Essential Functions
∙Assists with all aspects of the administration and operation of Campus
Operations.
∙Answers and directs calls, emails, and in-person inquiries. Collects,
reviews, and distributes departmental mail.
∙Schedules appointments and meetings.
∙Creates, dispatches, and maintains E-Work Order requests.
∙Orders and maintains all office supplies and equipment, including handling
any needs for service repairs.
∙Produces letters, memos, mailings, and miscellaneous correspondence.
∙Inputs and uploads financial documents and related paperwork with
appropriate budget numbers via E-Builder.
∙Handles all travel arrangements, expenses, and reimbursement requests.
∙Makes copies for all meetings and events and maintains all budget and
archival files.
Essential Functions Note
This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Required Qualifications: Knowledge and Skills
∙Knowledge of E-Builder and E-Work Order cloud services.
∙Proficiency with Microsoft Word, Excel, and PowerPoint.
∙Excellent interpersonal skills and have a positive, friendly, and helpful
attitude.
∙Excellent communication skills.
∙Attention to detail and demonstrated writing ability.
∙Strong relationship builder, excellent teamwork skills, and ability to relate
well with others and work collaboratively, especially with students.
∙Ability to think critically, be self-motivated, plan and organize multiple
projects simultaneously, and meet deadlines.
∙Ability to anticipate challenges and have excellent organizational skills.
∙Strong work ethic
∙Successful candidates should have a knowledge of and commitment to
the goals of Jesuit Education.
Preferred Qualifications
∙Some college and/or BA preferred.
HOURS
Monday – Friday
8:00 am to 4:00 pm
Minimum Biweekly Salary for All Others: $2,133.10
Maximum Biweekly Salary for All Others: $2,133.10
Union Affiliation: Local 153
START DATE: ASAP
APPLY HERE: https://careers.fordham.edu/postings/7778
ABOUT FORDHAM
Founded in 1841, Fordham is the Jesuit University of New York, offering an
exceptional education distinguished by the Jesuit tradition to more than 16,000
students in its 9 colleges and schools. It has residential campuses in the Bronx
and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center
Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.
Fordham University is committed to excellence through diversity and
welcomes candidates of all backgrounds.
Fordham is an Equal Opportunity Employer – Veterans/Disabled and other
protected categories
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