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Administrative Assistant
Job Description
Full job description
Posting Summary
Working Title
Administrative Assistant for the Dean of Science and Technology
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
29700058
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Spotsylvania - 177
Hiring Range
$48,527-$60,658; plus full state benefits
Emergency/Essential Personnel
No
EEO Category
N-No EEO-4 Reporting
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Thursday: 8am-5:30pm
Friday: 8am-12pm (virtual)
Or as scheduled
Friday: 8am-12pm (virtual)
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking an Administrative Assistant for the Dean of Science and Technology.
The Administrative Assistant will provide full-time administrative support for the Dean of Science and Technology at the Fredericksburg Area Campus.
The Administrative Assistant will provide full-time administrative support for the Dean of Science and Technology at the Fredericksburg Area Campus.
Major Duties and Responsibilities:
- Executive office experience preferably in an academic setting.
- Considerable skill in understanding and applying policies and procedures, preparing electronic and print reports, editing/proofreading formal correspondence.
- Duties include but are not limited to:
- Scheduling appointments and meetings; receptionist duties; office management; preparing meeting minutes and editing outgoing correspondence; preparing travel arrangements and purchase orders; planning and coordinating events, maintaining the budget, schedule production and meticulous filing.
Faculty must be able to work strategically with diverse colleagues, students, and community members and demonstrate commitment to diversity as a learning outcome while being culturally respectful, professionally competent, and civically responsible.
Diversity, equity, and inclusion are core values of Germanna Community College. We recognize our responsibility to create, maintain, and nurture an academic and social environment that respects the diversity of people and ideas. We are committed to being an inclusive community that respects all cultures, experiences, and abilities and that prepares individuals to thrive in a global society. An EEO/AA Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. Germanna is an Equal Opportunity Employer/Veterans/Disabled.
Germanna is a federal contractor requesting priority referrals of protected veterans for our job opportunities.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Catra Godwin by phone at 540-423-9056 or by email cgodwin@germanna.edu.
If you would like to see a copy of our Affirmative Action Plan please contact Barbara Hall by phone at 540-834-1067 or by email bhall@germanna.edu.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- High School Diploma
- Excellent interpersonal, organizational, and communication skills (both oral and written)
- Excellent problem-solving skills and an ability to learn new systems
- Proficiency in Microsoft Office applications
- Flexibility to work at different locations as needed
- Ability to work independently and manage multiple priorities at once
- Comfortable supporting a face-paced work environment
- Experience with or willingness to learn AI tools
Additional Considerations
- Experience working as an administrative assistant in a college or business setting
- Purchasing/procurement experience in eVA
- Experience using SIS Peoplesoft and/or Canvas LMS
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