Deputy Director, Purchasing and Contracts
Job Description
Full job description
Description
Deputy Director, Purchasing and Contracts
Deputy Director, Purchasing & Contracts
OPEN RECRUITMENT
6-MONTH ELIGIBILITY LIST
11 STEPS – Range 10/ Management Team
$113,851.00 - $155,123.00 ANNUALLY
CURRENT VACANCY: 100%, 6 MONTHS
CURRENT VACANCY: 100%, 6 MONTHS
*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.
For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.
For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.
The Business Support Services Department of the Long Beach Community College District is seeking qualified individuals for a current opportunity as Deputy Director, Purchasing & Contracts. The incumbent plans, directs, manages, evaluates and oversees the activities of staff engaged in preparing, reviewing and processing District contracts, formal bids, requests for qualification and requests for proposal, purchase orders, purchasing operations and warehouse operations. The Deputy Director also establishes policies and procedures for multiple work groups within the department; ensures purchase order, contract, formal bid, RFP and RFQ activities comply with federal, state and local codes, regulations, laws and policies.
The ideal candidate will need to have a high level of experience and knowledge principles, practices and methods used in public agency competitive bidding, purchasing, surplusage and contract administration. Candidate would also have knowledge of practices and techniques of drafting and administering complex purchase, rental, service contracts, and other third party contracts and enforcing contract provisions.
The successful candidate will need to:
- be adaptable and flexible
- be a creative problem solver
- exhibit exceptional customer service skills, business communication, project management, and organizational skills
- have the ability to build rapport with internal and external stakeholders across the District and lead a diverse team
If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!
AT-A-GLANCE POSITION INFORMATION
- Type of position: Full time (40 hours/week)
- Position Status: Permanent
- Schedule: Monday – Friday 8:00am – 5:00pm and Friday
- Location: Will support both campuses, but could be located at either the Liberal Arts Campus (LAC) or Pacific Coast Campus (PCC)
- Salary: Range MGMT 10 $113,851.00 - $155,123.00 Annually
- Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
- Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
- Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.
For further information on the position or application process, please contact (562) 938-4802.
ABOUT LONG BEACH CITY COLLEGE:
Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 53% are Hispanic/Latinx, 14% are White, 13% are African American, 11% are Asian & Filipino, 8% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here: https://www.lbcc.edu/pod/lbcc-college-facts.
Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.
Please check out the LBCC mission and values and other strategic initiatives below to learn more.
- Mission & Values
- Equal Employment Opportunity Plan (Download PDF reader) (Download PDF reader)
- Strategic Plan (Download PDF reader) (Download PDF reader)
- Office of the Superintendent President
Duties
GENERAL PURPOSE
Under policy direction, plans, directs, manages, evaluates and oversees the activities of staff engaged in preparing, reviewing and processing District contracts, formal bids, requests for qualification and requests for proposal, purchase orders, and purchasing operations establishes policies and procedures for multiple work groups within the department; ensures purchase order, contract, formal bid, Requests for Quotes (RFQ) and Requests for Proposals (RFP) activities comply with federal, state and local codes, regulations, laws and policies; manages purchasing staff involved in procurement of goods and services; acts as an interface with legal entities related to assigned responsibilities; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Deputy Director, Purchasing and Contracts plans, manages, evaluates and oversees the activities and staff of the purchasing and contracts management department. The Deputy Director, Purchasing and Contracts prepares and maintains District-wide policies and procedures for contract development, formal bidding processes, and purchasing; conducts training workshops to provide information regarding contract development, formal bidding and purchasing processes and procedures.
For the full position description, please click here Deputy Director, Purchasing and Contracts.
Qualifications
Education, Training and Experience:
Bachelor’s degree in public administration, economics, business administration, paralegal studies, or a closely related field; and four (4) years of increasingly responsible professional experience in purchasing and developing and administering public agency contracts, with at least two (2) of which were in a supervisory or lead capacity; or an equivalent combination of training and experience.
Licenses; Certificates; Special Requirements:
May require a valid California driver's license and the ability to maintain insurability under the District’s vehicle insurance policy
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.
Additional Information
APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.
Application Process:
• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
- If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.
- If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.
Selection Process:
The following examination segments are pass/fail and may be utilized during the selection process:
- screening of the applicant's training, background, and experience
- scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs***
- in-person or online:
- written examination(s)
- qualifications appraisal oral examination
- performance examination
- technical oral examination
(the above will be scored on a job-related basis)
Test parts are determined by the size and competitiveness of the candidate pool.
Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***
DISABILITY ACCOMMODATIONS
Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372.
THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.
Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)(hyperlink is www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf?1520549381) (Download PDF reader)
Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.
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