Location: Roxbury Crossing, MA Category: Staff Posted On: Mon Mar 1 2021 Job Description:
The Comptroller is a member of a high-performing administrative team that reports to the Vice President of Finance. S/he provides accounting and financial reporting expertise to the College and ensures compliance with all applicable Federal, State, and college regulations and policies. The Comptroller manages non-unit professional administrators, staff accountants and support staff. The Comptroller is responsible for overall management of the College's fiscal operations including purchasing, accounts payable and receivable, payroll, student account services, grants accounting, general accounting, financial reporting and other assigned business-related services, and for integrating these services with other operations of the College and Foundation. The Comptroller will assist the Vice President of Finance with long- and short-term budget planning. Serves as the audit liaison for all audits.
The chosen candidate will need to contribute to an administrative team that is strategic and forward thinking, and the individual will need to model the College's commitment to equity, institutional agility, innovation, and life-long learning. The incumbent needs to operate as a creative innovator, and be highly self-motivated and passionate about continuous improvement. The college seeks a steward with integrity and high levels of competence and responsibility for managing our resources.
Oversees staff and operations of the accounting, purchasing, accounts payable, accounts receivable/student accounts, and payroll teams while exercising prudent fiscal judgment in a customer service-oriented environment. Monitors and maintains internal control systems. Provides internal and external reports on operations.
Provides timely and accurate budgetary information to senior leadership and college administrators, the Board of Trustees and RCC Foundation, government agencies, creditors and others; determines fiscal policies and monitors individual department budget performance; and prepares monthly-to-actual budget reports. Performs all aspects of cash management. Plans and facilitates annual audits. Monitors investment activity and performance. Maintains fixed assets database and controls disposal of assets. Assures proper administration of restricted gifts and government grants.
- Responsible for the planning, organizing, and directing all accounting functions of the College and Foundation including: general fund accounting, payroll, student accounts, financial data control, revenue analysis, and other associated functions. Conducts revenue analyses on restricted funds, student accounts, federal and state grants, and other college funds.
- Under the direction of the Vice President of Finance, partners across campus on fiscal needs, problem solving and opportunities. Develops, revises and implements business policies and operating procedures as needed.
- Responsible for the receipt, dispersal and reconcilement of the accounts assigned to the Business Office.
- Responsible for the preparation of required state, federal, Department of Higher Education, grants and Board of Trustees reporting.
- Oversees yearly fiscal year-end closings, financial statements preparation and reports, and year end audit preparation.
- Ensures compliance with institutional, state, and federal agency guidelines and provides oversight for grant accounting.
- Develops and implements short and long-range institutional and departmental projections and goals consistent with College strategic plans and senior management direction.
- Serves as the College's primary point of contact for all College and Foundation audits, including the A-133 audit and other grant program audits.
- Lead responsibility in maintaining Jenzabar general ledger module. Works in concert with various College departments responsible for Jenzabar modules that interface with the College's general ledger module and maintains chart of accounts.
- Delegates responsibilities and provides direction, instruction to staff; develops and maintains internal control procedures necessary to insure assets of the college; provides direction for student accounts receivable including revenue collection and reconciliation as required. Provides record keeping for student financial aid disbursements.
- Internal control officer for the college; maintains and updates internal control procedures manual.
- Reviews financial systems and subsystems to ensure accuracy and compliance with internal, state, and federal reporting requirements. Assures consistency and reconciliation with Massachusetts Management Accounting Reporting System (MMARS).
- Oversees MMARS activity including payroll expenses.
- Implements procedures mandated by the State Comptroller's Office, Department of Higher Education, and other regulators.
- Responsible for the preparation of various accounting and financial reports as requested by the College's management.
- Reviews operations on an on-going basis; reports to supervisor any findings or changes that may impact decision making or forecasting. Makes effective recommendations to supervisor as to any corrective actions needed.
- Administers the Commonwealth's payroll system for the college. Ensures appropriate funds to cover payrolls not covered by the Commonwealth.
- Develops and monitors cash flow analysis for the purpose of planning and management of College resources to meet the needs of the college.
- Direct the preparation of the Spending Plan for the Commonwealth's Budget Bureau.
- Processes 1098s and 1099s in compliance with IRS regulations.
- Maintains a standard of superior service to all customers fosters and maintains positive relationships and works collaboratively with faculty, staff, and students.
- Serves on internal and external committees, groups, professional associations as needed and appropriate.
- Performs other related duties as assigned.
All candidates must have legal authorization to work in the United States.
- Bachelor's degree from an accredited college or university with major course work in accounting, finance, business, public administration, or related business field.
- Minimum of five years increasingly responsible, directly-related experience in fund accounting or closely-related functions, and at least five years of senior financial management responsibilities with comprehensive experience in computerized financial and accounting systems.
- Demonstrated proficiency in the Microsoft Office suite of applications, including Excel.
- Demonstrated interpersonal skills, strong supervisory and leadership skills.
- Excellent written and oral communication skills.
- Post-Graduate or Master's degree in related field, and 7+ years of progressive management experience.
- Experience with Jenzabar.
- Proficiency in higher education accounting;
- Experience with financial and accounting systems/HR/CMS and others.
- Experience working in a collective bargaining environment.
Annualized Salary Range: $80,000 to $95.000
The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.
Appointment is subject to SORI (Sexual Offense Registry Information) background check, and a publicly accessible Massachusetts CORI (Criminal Offense Registry Information) background check.
Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.