Job Description

ADMINISTRATIVE ASSISTANT, GLOBAL INVESTMENT STAFF (GIS), MIT Investment Management Company (MITIMCo), to support multiple team members and collaborate across the broader organization.  Core responsibilities will include interpreting policies and synthesizing, evaluating, and communicating information clearly; independently organizing workflows and priorities; coordinating extensive, complex domestic and international travel (including passport and global visa management); managing expense reports and reimbursements; scheduling internal and external meetings; managing the flow of critical information across the GIS’s research management database and other software tools; and regularly assisting with document and presentation edits (including board and investment committee memos). Additional responsibilities will include leading ad-hoc projects such as data and reporting administration, event planning, and managing agendas for weekly GIS meetings; and being part of a broader office administrative team that partners to provide occasional backup support for the office. 

Full descriptions of MITIMCo positions are available here.  

REQUIRED:  high school diploma or its equivalent; five years of administrative experience; excellent interpersonal and communication skills; meticulous attention to detail; proficiency with Outlook email and calendaring, Excel, and Microsoft Word; ability to develop simple PowerPoint presentations; discretion and judgment with confidential information/issues; and comfort interacting with high-level executives, both internally and externally.  Must be able to take initiative and work independently with minimal supervision; set priorities, problem-solve, multitask, manage competing demands, and meet deadlines, often under pressure and with frequent interruptions; and suggest and implement improvements/refinements to improve the overall effectiveness of the team.  PREFERRED:  bachelor’s degree and experience booking complex domestic and international travel for large teams and processing related reimbursements.  Job #24180

Must be able to work from MITIMCo’s Cambridge, MA, office at least four days per week.

MIT will not provide visa sponsorship for this position.

Employment is contingent upon the completion of a satisfactory background check.

6/26/24

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