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Senior Human Resources Representative
Job Description
Full job description
Senior Human Resources Representative
San Mateo County Community College District
San Mateo County Community College District
Posting Number: 20141813S
Department: Human Resources DIST (DEPT)
Location: District Office
Position Number: 1C0272
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $105,144 (annual)
Max Salary: $134,280 (annual)
Position Type: Classified Positions
Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals." The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice." We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.
Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position:
The Senior Human Resources Representative performs complex work involving activities including, but not limited to, compensation and benefits, leave accounting, recruitment, employee onboarding, employment, professional development, labor relations, ADA accommodations and ergonomic assessments, and/or other related duties. Under general supervision, the Senior Human Resources Representative performs responsible and complex human resources functions: formulate, interpret, and implement District policies and procedures; interpret and apply federal law, interpret and provide information about collective bargaining contract provisions, and share District policy and human resource department services with employees, other educational institutions, business representatives, community organizations and the general public. An extensive amount of public contact is required to respond to inquiries concerning compensation and leave accounting, contract rules and regulations, resource materials, policies and procedures. A high degree of independent judgment and creativity is required to select and apply policies and procedures to the resolution of minor and occasional major problems that arise. The consequences of errors in judgment and accuracy can be costly in public relations, employee time, resources, and district liability. The Senior Human Resources Representative is distinguished from other Human Resources positions by (1) the nature, responsibility, analysis, complexity, and technicality of the work, (2) the requirement for independent decision-making, and (3) employee interactions. A Senior Human Resources Representative can lead the work of lower level Human Resources staff and student assistants as assigned. The Senior Human Resources Representative is a Confidential employee.
Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Manage the compensation workflow, including regular monthly and manual pay calculations, salary orders, monthly salary increases, retroactive payments, salary corrections, step increases, long-service increments, stipends, incentives, and separation agreements; perform other special payroll calculations in accordance with district personnel policies, collective bargaining agreements, and accounting policies and procedures
- Manage District leave accounting; process monthly leaves including all CFRA, FMLA, and workers compensation leaves; track compensation time and vacation time use; communicate with management on balances and notifications; confer with District personnel regarding accuracy of paperwork submitted; create processes for department heads and assistants; assure compliance with federal, state and District policies, and collective bargaining agreements
- Manage, coordinate, plan, and perform a variety of complex and technical analytical functions related to compensation and leaves including verification of monthly employee new hires, transfers, appointment changes, reassignments, reclassifications, y-rated employees, detailed and interim positions, retirements, resignations, maternity and disability leaves, and workers comp leaves; interpret and assure compliance with county, state and federal regulations and guidelines
- Coordinate with Human Resources staff, workers compensation providers, disability providers, leave and workers comp calendars to calculate employee pay; makes adjustments as necessary
- Confer with Human Resources management staff to assist in planning collective bargaining proposals and responses; provide input regarding the operational impact of various collective bargaining proposals; make presentations to small and large groups to provide training and orientation, policy and procedural dissemination; attend meetings, workshops, and other events to obtain and provide current procedural and policy information
- Create and maintain District Downloads and Human Resources folders and/or conduct sessions individually and in groups to provide policy and procedural information pertaining to compensation and leaves in the district
- Compose, format, and prepare correspondence, memoranda, and reports from original ideas; compose, draft, prepare, and update training materials, recommendations for new language and modifications to collective bargaining agreements, electronic communication including websites, and a variety of other materials
- Research, compile data for, format, and prepare statistical and narrative reports on a variety of data; use a database and a variety of spreadsheets, presentation and other computer software, to compose, format, track, and prepare employee, collective bargaining, confidential and other employee files, surveys, marketing trends, salary and classification comparative data, and other information for use in human resource department services and collective bargaining activities as assigned
- Develop and implement new and comprehensive department operating procedures methods and systems, as needed to improve procedures and in accordance with legal and contract changes; conduct internal audits as required; learn, apply, and recommend emerging technologies, as necessary
- Manage and coordinate the establishment, preparation, maintenance and organization of a variety of complex technical reports, records, logs and files, often involving confidential materials including but not limited to equal employment opportunity records, employment verifications, employee personnel files, department reports, benefits, workers compensation, collective bargaining and other reports; maintain confidentiality of information regarding Board, District, personnel, student, collective bargaining, equal employment opportunity or controversial matters. Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations
- Manage the recruitment cycle for advertised positions, including the selection of and posting to external recruitment sites with high traffic, as well as targeted sites for recruiting diverse pools of applicants, and provide data analysis and forecasting of desirable recruitment sites
- Monitor and track recruitment expenditures and employment hiring practices related to EEO-1 survey to monitor equal employment practices
- Serve as the system administrator for the computerized applicant tracking system including analysis, enhancement, creation, revision and maintenance of features, reports, communication, and documentation provided for the recruitment/selection process and various reports
- Coordinate with Human Resources staff to schedule the recruitment/selection process for academic and classified employment, including the development of timelines, advertising schedules, application deadlines, and applicant testing, paper screening, and interview process, including drafting interview questions
- Create position announcements and advertisements for regular classified and academic position vacancies
- Administer skills assessments to qualified applicants assuring compliance with current regulations and procedures; assure compliance with federal, state and District policies and equal employment opportunity laws and guidelines
- Manage, coordinate, plan, and perform a variety of complex and technical analytical functions related to the employee services programs and activities including the recruitment, selection, employment, compensation, benefits, and record maintenance of District academic and classified personnel
- Interpret and assure compliance with county, state and federal regulations and guidelines concerning employment and human resources administration
- Provide complex, responsible, and technical research and administrative support services, including creating and generating reports and online surveys, and assist with various programs and activities of the Human Resources department
- Exchange information with job applicants, community organizations, business representatives, other educational institutions, District employees, and others concerning a variety of recruitment and employment issues, collective bargaining and employment policies and procedures, employee records, surveys, employee training programs, and human resources department services
- Make presentations to small and large groups to provide training and orientation, and policy and procedural information
- Attend meetings, workshops, and other events to obtain and provide current procedural and policy information
- Create and maintain an online new employee orientation program and/or conduct in-person sessions individually and in groups to provide policy and procedural information pertaining to employment in the district. Verify and maintain I-9 and employment documentation to comply with federal and state regulations
- Draft, prepare and update marketing, informational and recruitment materials
- Perform other related duties as assigned
Minimum Qualifications:
- Bachelors degree in human resources, business administration, or a closely related field OR an equivalent combination of education and experience
- Successful recent human resources experience of increasing responsibility in areas such as compensation, benefits, leave management, recruitment, selection, orientation, and employment
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Possession of a valid California Drivers License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations
Physical Requirements:
This classification requires manual dexterity; visual comparison; reaching, lifting/pulling/pushing up to 30 pounds, stooping and bending; and the ability to drive a motor vehicle to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
- Knowledge of principles and practices of recruitment and selection generally associated with a central human resources department
- Knowledge of federal, state, and local laws and regulations such as EEO, ADA, Title 5, Title VII, FLSA, CRD, California Education Code and other codes that relate to employment law
- Skill in respectful, sensitive and effective public contact with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
- Skill in research, compiling, formatting data for, and presenting a variety of statistical, demographic, and other detailed reports
- Skill in oral communication, including public speaking
- Skill in written communication
- Skill in the use of a database and a variety of computer software to enter and track data, compose, format, and prepare correspondence, reports, spreadsheets, and presentations
- Skill in multi-tasking to complete various workloads accurately and by the required deadline
- Skill in setting up, tracking data in, and maintaining complex, confidential employee and other electronic and manual file systems
- Skill in working discreetly with confidential and sensitive information and records
- Ability to work effectively as part of a customer service team
- Ability to interpret bargaining agreement language
Preferred Qualifications:
Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 06/07/2024
First Review Date: 06/26/2024
Close Date:
Open Until Filled: Yes
Special Instructions Summary:
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
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