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Program Assistant 1
Linn-Benton Community College in Albany, Oregon
Date Posted 02/24/2021
Admin-Child Care Services
Employment Type Fulltime
Application Deadline Open until filled

Provides administrative support and assistance toward the achievement of key measures and objectives of the Pollywog Program. Collects required information from community partners, summarizes data, prepares meeting materials and quarterly reports, and assists with maintaining websites, databases, and other forms of communications.

Required Qualifications:

Education and Experience: Position requires a minimum of 12 quarter credits in Child Development, Human Development Family Studies, Early Children Education, or Education, OR work experience equivalent to three years’, full-time, in an early childhood setting working directly with children.

Licenses and Certificates: Requires a valid Oregon driver’s license or access to transportation to attend required meetings and events.

Knowledge and Skills: Requires personal computer, word processing, website management and data base application skills. Requires strong record keeping and documentation skills. Requires good organizational, planning, communication, problem solving, customer relations and phone skills. Must have good writing and editing skills.

Abilities: Must be able to independently perform the duties of the position efficiently and effectively. Requires the ability to operate general office equipment including computers, word processing and database applications used by funders and the college. Requires the ability to maintain and revise established procedural systems and controls. Must be able to prioritize and organize tasks in order to meet schedules and time lines. Must be able to use judgment and discretion in determining tools, procedures and sequence of operations. Requires the ability to communicate formally and informally with contacts both inside and outside the college setting. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications: Physical Requirements and Working Conditions:

Requires ability to operate computer software and office equipment to perform essential duties of the job. Must be able to communicate effectively in person and over the phone. May require lifting light to medium weight materials (10 to 25 lbs.).

Work is normally performed in an office setting with minimal exposure to health and safety hazards. Periodic travel to community class locations, meetings and events within Linn, Lincoln and Benton Counties. Employee provides own transportation. Substantial time is spent working at a computer. May be required to work occasional evenings and/or weekends.

Essential Duties:

Assists the Pollywog Coordinator in planning, promoting and coordinating meetings with the programs’ partners and for Pollywog related community events. Attends meetings, takes notes and provides information.

Establishes and coordinates a communication system between Pollywog partners, including use of electronic forms of communication. Assists with maintaining and updating Pollywog websites. Develops presentations and publications to communicate the goals and outcomes of Pollywog for a wide variety of community stakeholders.

Works with the Pollywog Coordinator to develop marketing. Distributes flyers and other promotional materials. May design, research, write, and edit newsletters for professionals and parents on all aspects of early learning.

Collects, inputs and maintains data required by funders. Works with the Pollywog Coordinator to prepare required quarterly reports.

Assists with entry of course information into the Pollywog database. Assists with ensuring database records are up to date and accurate, meeting all required timelines and expectations.

Provides information and assistance to community partners on a variety of Pollywog matters, requiring detailed knowledge of the systems, funding, metrics, assessment, procedures, policies and activities of the Pollywog program across the three-county region.

Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

1) Resume

2) Cover Letter

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans will need to attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date: 03/22/2021 Full-time or Part-time Full-time, 1.0 FTE, Fiscal Year (Contracted with Benefits) Temporary, renewable-dependent upon continuation of funding Number of hours/week: 40 Posting Date: 02/22/2021 Closing Date: 03/15/2021 Open Until Filled: No Salary Grade 14 Salary/Rate

Starting annual salary is $37,505 for a 1.0 FTE, 245-day contract plus comprehensive benefits.

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