Position Summary

The Opportunity: The Administrative Specialist will support and provide leadership to highly complex organizational and instructional matters overseen by the Office of Academic Affairs. The Administrative Specialist will be expected to: Serve as key technical advisor to executive leadership for matters related to college catalog, schedule of classes, and course databases. Monitor and facilitate process for program and course modification. Maintain curriculum records and course inventory. Administer highly complex or critical programs. Provide specialized administrative support, and/or technical duties in conjunction with instructional committees designated by the Vice President for Academic Affairs.

The position requires excellent interpersonal, communication and problem-solving skills, combined with a collaborative work style. This position works closely with faculty and staff to further the mission and vision of the college consistent with SVC's guiding principles.

This is a full-time, 40 hours per week, exempt position working on the Mount Vernon Campus.

About SVC: Established in 1926, Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC’s Vision statement; “Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity minded leadership, faculty, and staff that are committed to inclusive practices and to diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.

Mission: Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision: The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

The Location: Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Guiding Principles: Respect, Integrity, Open and Honest Communication, Collaboration,
and Compassion.

Did You Know: Skagit Valley College is an innovative community college committed to offering inclusive access to educational opportunities, supporting student achievement, and engaging our community. SVC is nationally known for learning communities and support for high impact teaching practices that improve the lives of our students. We are committed to creating student learning experiences that foster equity and diversity to strengthen our local and global communities. We practice a high degree of collaboration among faculty, staff, and administrators to lead initiatives that advance student success and strengthen our increasingly diverse district. We value student and colleague engagement in creating an equitable, diverse, innovative, learning-centered environment.

Skagit Valley College offers:

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

• Provide ongoing support for the Vice President of Academic Affairs;
• Perform a broad and complex variety of administrative tasks;
• Provide analysis regarding educational data and outcomes, including enrollment and student success;
• Assist with ongoing evaluation of instructional efforts and suggest strategies for improvement; select indicators and tools that address relevant questions to assist all stakeholders in growth and quality improvement efforts;
• Monitor and manage instructional budgets and track fees and other sources of instructional revenue;
• Provide technical expertise and analysis to division staff and administrators regarding educational codes, master course files, and technical reports;
• Monitor the approval process for new courses, programs, certificates, and degrees with appropriate parties; maintain all curricular documents within the Office of Academic Affairs;
• Maintain and update comprehensive curriculum master files and other related databases;
• Coordinate efforts to produce an efficient and effective course schedule; Troubleshoot, identify, and resolve problems and issues related to production of the schedule of classes; confer with administrators, information systems personnel, faculty, and other staff to develop solutions and recommendations;
• Coordinate information system needs for instruction and curriculum; identify system improvements and work closely with Information Technology staff and administrators to optimize reporting and data management capabilities;
• Oversee, maintain, prompt, and facilitate institution-wide faculty evaluation process;
• Serve as a ctcLink CS pillar expert for the college;
• Provide ongoing training and support to administrative assistants for all units within the Division of Academic Affairs;
• Provide necessary data and analysis for the Accreditation self-study and related reports;
• Develop, recommend, and implement techniques and practices to improve the instructional function and ensure quality performance;
• Lead or participate in college and district committees, task forces and other work groups to further the goals and objectives of the Office of Academic Affairs and the college;
• Collaborate with Students Services and other departments on campus on matters related to academic standards, curriculum, registration, and class scheduling;
• Prepare and maintain accurate District, local, State, and federal reports including attendance accounting records, and participate in the research and analysis of requested documents for audits of records as assigned;
• Ensure compliance with appropriate state and college accounting, contracting, and purchasing rules and regulations;
• Management of course fees;
• Perform related duties as assigned.

Knowledge, Skills, and Abilities

• Address problems from a broad interactive perspective using advanced research and analytical skills to conceive new solutions;
• Use independent judgment in the analysis, interpretation, integration and application of complex data and information related to instructional matters;
• Perform data analysis and build reports utilizing Excel;
• Create periodic reports that meet college, accreditation, and other stakeholder interest;
• Adhere to college and state processes, procedures, and deadlines;
• Resolve conflicts and address faculty, staff, and student concerns in a fair, equitable manner;
• Act and behave according to principles of integrity, respect, open and honest communication, and collaboration;
• Provide excellent customer service by effectively addressing questions and concerns;
• Learn new processes and software;
• Prioritize and manage time effectively and meet deadlines;
• Respond appropriately and with sensitivity to difficult situations;
• Adapt to changing business needs, conditions, and work responsibilities; Promote the welfare and best interests of the students at all times.

Qualifications

Minimum Qualifications:

• Bachelor's Degree or combination of education and experience;
• Budgeting experience;
• Experience with PeopleSoft/ctcLink;
• Experience with course scheduling and faculty contracts;
• Demonstrated commitment to equity, diversity, and inclusion.

Preferred Qualifications:

• Experience with Modern Campus products Curriculog and Acalog;
• Three years of progressively responsible experience as an administrative assistant for a senior-level manager;
• Experience working with and supporting culturally, economically, and racially diverse students and faculty at an institution of higher education.

Salary, Benefits, Conditions of Employment, Application Procedure

Salary and Benefits:

• Annual salary rate for this twelve-month, 100% of full-time position is $70,000 - $75,000 depending on experience;
• Contracts are written annually for the period of July 1 to June 30. This position will be filled as soon practical after a candidate is identified and the salary will be pro-rated for the remaining contract period.
• This position is exempt from civil service. This position is eligible for overtime.
• Salary, retirement, medical and insurance benefits are provided in accordance with state regulations and may be subject to change in accordance with legislative mandates. Additional information on benefits can be found at https://fortress.wa.gov/hca/pebbhealthplan/compare.aspx.

Conditions of Employment:

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  
  Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.

Application Procedure:
To be considered for this position, applicants must:

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at www.skagit.eduthat includes the following:
  • The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
  • A current resume; (Attachment: Resume);
  • A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.

Application Deadline: Priority screening will begin after June 14, 2024. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.

Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted./ /

Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718 by the application closing date. Information on SVC's Reasonable Accommodation policy can be found at OPPM 3040.

For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.

SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies, procedures, and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking, and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at:https://www.skagit.edu/about/safety-security-parking/

Skagit Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.

Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, and/or gender identity, pregnancy, genetic information, age, marital status, disability, honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies, contact Carolyn Tucker, Vice President of Human Resources/EEO, 360.416.7794 or carolyn.tucker@skagit.edu. For inquiries regarding sexual misconduct compliance, contact Title IX Coordinator, Sandy Jordan, 360.416.7923 or sandy.jordan@skagit.edu. Mailing address: 2405 E. College Way, Mount Vernon, WA 98273. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community. Annual Notice of Non-Discrimination.