Job Description

JOB PURPOSE:

This is an entry level professional accounting position. Employees in this job participate in a variety of activities designed to provide accounting support services such as: implementing and revising accounting systems; maintaining and reconciling financial control records; reviewing and preparing budgets and financial statements and approving and disbursing funds. Work is performed through the application of a body of knowledge related to the methods, practices, procedures, policies, regulations and laws of this specialized field.

JOB DUTIES & RESPONSIBILITIES:

• May serve as the first point of contact for the department when the Department Administrative Assistant is unavailable.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Files and maintains an effective filing and retrieval system.
• Maintains and operates office machines, equipment, and computers.
• Photocopies, collates, distributes, and files documents.
• Maintains and reconciles subsidiary and control accounts.
• Compiles basic data for special and regular financial statements and reports.
• Determines whether revenues have been properly recorded.
• Prepares expenditure and revenue claims and routine accounting reports.
• Processes and journals accounting transactions.
• Works closely with the A/P Technician and Purchasing Technician to resolve procurement issues, vendor issues, and receiving issues, including researching outstanding purchase orders and working with other campus departments to resolve.
• Provide responsive, high quality service to university employees, students, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.
• Performs other duties as assigned.

SUPERVISION RESPONSIBILITIES:

• N/A

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Associates Degree in Accounting or related field.
• Two years accounting experience.
• Valid state driver's license.
• Must be able to pass background check, with NO prior convictions of any felonies.

 

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

• Knowledge of accounting procedures and financial systems.
• Knowledge of cash management principles and/or procedures.
• Knowledge of accounts payable procedures.
• Knowledge of purchase orders and related accounts payable documentation.
• Skill in word processing, accounting balancing, and basic data entry.
• Skill using 10-key.
• Skill using inventory and accounting software.
• Skill in operating business computers, phone systems, and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Ability to prepare routine administrative paperwork.
• Ability to sort, check, count and verify numbers.
• Ability to understand and interpret vendor invoices, statements and other requests for payment.
• Ability to use automated accounting system.
• Ability to analyze and solve problems.
• Ability to meet strict time lines.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to communicate effectively in the Navajo and English language.
• Ability to work as a team member in a structured working environment.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and sit.
• Use hands for dexterity of motion, repetitive movement of both hands.
• Have normal auditory, visual acuity, and verbal communications skills.
• The employee must occasionally lift and/or move up to 15 pounds.

WORK ENVIRONMENT

• Work is generally performed in office setting.
• Tight time constraints and multiple demands are common.
• Evening and/or weekend work may be required. Extended hours and irregular shifts may be required

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