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Director of Finance
Philadelphia Corporation for Aging in Philadelphia, Pennsylvania
 
 
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Date Posted 02/16/2021
Category
Philanthropy-Executive-Non-profit
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

DEFINITION: Reporting to the Chief Financial Officer, the Director of Finance is responsible for the fiscal affairs of the Philadelphia Corporation for Aging (PCA). The goal of this position is to ensure the accuracy and integrity of the financial transactions and processes of the agency, through direct oversight and supervision of all aspects of financial operations, including accounting, cash management, purchasing, accounts payable, and risk management. This position also provides leadership and direct supervision to the Fiscal department at PCA.

QUALIFICATIONS:

Education:

  • Bachelor’s Degree in Accounting, Business Administration or Finance required.

  • MBA preferred.

Professional Certification:

  • Certified Public Accountant preferred.

Experience:

  • At least eight years’ experience in leading and overseeing fiscal/financial operations for medium to large non-profit organization.

  • Comprehensive managerial experience at a senior level.

  • Demonstrated experience in nonprofit accounting, financial planning, budgeting, cash management, payroll, and auditing

  • Accounting and treasury experience

  • Understanding of and experience with investments

  • Effective leadership, managerial, communication, and presentation skills combined with financial planning, forecasting, and related skills.

  • Knowledge of automated accounting software.

  • Experience with the evaluation, configuration, and implementation of enterprise resource planning (ERP) systems to automate financial and human resource processes.

Professional Characteristics:

  • Ability to lead and communicate with all levels of staff across the agency

  • Able to pay attention to large amounts of detail

  • Effective leader, communicator and team player

  • Ability to respond to multiple requests for information and assistance.

DUTIES AND FUNCTIONS

a. Manages accounts payable, including: maintenance of open payables files; monitoring accounts to ensure timely payment and avoid incorrect or duplicate remittances; handling special problems generated by incorrect ordering, billings, procedures, etc.

b. Monitors cash disbursements, including: processing payment of payables invoices and employee reimbursements; control of petty cash fund; maintaining daily cash journal; recording daily cash transactions; processing bank deposits and withdrawals; supervising bank reconciliation at month end; and serving as liaison with bank for operational and payroll issues.

c. Oversees production of payroll by, and interacts appropriate software regarding: maintaining updated employee payroll information files; monitoring special assessments required for payroll adjustments (e.g., wage tax credits; taxable life insurance costs; overtime; special deductions); bi-weekly payrolls; direct deposit of payroll; calculating payroll tax liabilities and processing federal, state, and local tax payments; processing quarterly tax and unemployment insurance reports (state and federal) and generating year-end tax reports, W-2, and 1099 tax forms. Ensuring compliance with taxing authorities.

d. Maintains general ledger (G/L), including: chart of accounts and vendor files; setting up new accounts and files as needed; assigning transactions to appropriate G/L accounts; postings to the G/L via electronic bulletin board and manual entry; generating trial balances and G/L detail reports to verify that transactions are correctly accounted for and that accounts are in balance; updating depreciation schedules and posting depreciation expenses.

e. Maintains financial reporting functions, including: weekly cash flow reports; updating monthly income and expense statements, balance sheets, and other managerial reports as requested by the Chief Financial Officer.

f. Responsible for the compilation and reliability of financial information used in monthly (revenue and expenditures) reporting to outside agencies

g. Responsible for ensuring that monthly invoicing and billing is properly recorded and collected.

h. Responsible for ensuring compliance of the financial aspects of contracts and grants.

i. Facilitates annual audit and tax fillings, including: preparing and gathering audit materials and schedules, and by assisting auditors and tax preparers with questions and issues.

j. Prepares employee benefits cost information, including: maintaining employee benefit information files; processing administrative paperwork for insurance enrollments, changes and terminations; paying insurance premiums monthly and processing Workers Compensation compliance records.

k. Responsible for maintaining an inventory of property and assets of PCA.

l. Undertakes special projects at the direction of the Chief Financial Officer and other executive management team members.

m. Reviews and exercises responsibility for the operation and financial performance of Finance.

n. Performs other duties as assigned.

SUPERVISES:

  • Accounts Payable Accountants

  • A/R and G/L Accountants

  • Financial Analysts

  • Other fiscal staff

PERFORMANCE MEASURES:

Examples of performance measures:

  • PCA’s achievement of financial goals

  • Increased effectiveness and efficiency of fiscal operations

  • Timely and accurate filing of financial information and reports

  • Clarity of financial information and status of fiscal resources

  • Success of direct reports (Payroll, Accounts Payable and Accountants) in achieving their performance goals Customer(s):

  • Chief Financial Officer; other senior executives; board; providers, vendors, auditors; and subcontractors

  • Accounts Payable Accountant; Fee for Service Accountant; A/R and G/L Accountant; and financial Analyst

SALARY RANGE:

$90,457 - $104,715

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