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University of Washington in Seattle, Washington
Date Posted 02/03/2021
Admin-Business And Financial Management
Employment Type
Application Deadline Open until filled

Special Projects & Events = 20%

Given the size of the Department of Anesthesiology & Pain Medicine and the scope of the VC F&A and Vice Chairs work, the position has substantial and complex responsibilities. This individual will be working with persons and entities throughout UW Medicine, including frequent contact with the School of Medicine’s Dean’s office. A high level of discretion and strong “EQ” is a must for the successful incumbent. They must be able to independently manage projects of significant scope and complexity. The Executive Assistant must have a clear overall understanding of all programs and projects coming from the VC F&A and Vice Chairs, and provides essential support and detail management. This position plays a key role in department process and information flow and helps the team ensure continual process and internal policy improvement is achieved.

In addition, this position will be responsible for Department communications from the VC F&A as well as Vice Chair’s projects designed to provide clarity, transparency and strategic direction to the Department.  This individual must understand Departmental priorities and strategies and provide independent generation and/or final drafting of complex communications to the Department. This individual is the first representative of the VC F&A’s office and must have the ability to manage many situations that call for personal self-confidence and discretion.

As the Assistant to the VC F&A and Vice Chairs of Faculty Development, Clinical Affairs and Diversity, Equity, & Inclusion, this position will have tremendous responsibility and will be pivotal in carrying out the strategic and operational initiatives of the Department of Anesthesiology & Pain Medicine.

Anesthesiology & Pain Medicine (APM) is one of the largest departments in the School Medicine with 103 full-time clinical and research faculty members, 82 residents, 33 Postdoctoral Scholars and ACGME Fellows, 95 staff members, and 113 affiliated clinical faculty members.

Our current annual research direct funding from both government and private sources is $12 million. The Department of Anesthesia & Pain Medicine has 8 clinical divisions including Cardiothoracic, HMC Trauma, Pediatric, Plastic & Reconstructive, Transplantation, Vascular and VA Puget Sound Health Care System as well as the Pain Medicine Division.
The Department works at 6 University or University-affiliated clinical sites: UWMC – Montlake; UWMC- Northwest, Harborview Medical Center, Seattle Children’s Hospital, the Veteran's Affairs Puget Sound Health Care System (VA) and Seattle Cancer Care Alliance (SCCA).  In addition, the extensive and well-funded APM research is conducted at South Lake Union (SLU), Children’s Research Institute (CRI) and at labs in the Health Sciences complex.
The Department of Anesthesiology and Pain Medicine is a diverse group of clinicians, educators, researchers, and administrators who unite to advance medicine and healthcare through innovation and education. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. We are committed to enhancing the diversity of our department and providing a safe and inclusive space for our faculty, staff, interns, and patients. We strive to create an equitable and inclusive environment where all feel valued, heard, and respected. The Department seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Washington and fulfill the School of Medicine’s guiding principles while sustaining the excellence of APM. 

Operations and Communication Management 50%

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