Job Description

Do you love to plan, organize, facilitate, and provide operational support?

Are you searching for meaningful work in the DoD, Cyber Operations, or National Health segments?

Are you passionate about working in a fast-paced, dynamic environment?

Do you like contributing to project and program management?

If so, we 're looking for someone like you to join our team at APL.

We are seeking an Operations Coordinator to help us manage day-to-day internal and external obligations mainly in the Program Services for our Special Operations Mission Area (SOMA). As a member of our team, you'll contribute to other mission areas across the Asymmetric Operations Sector as needed. You will be joining a hardworking team of engineer, scientists and other operations coordinators who are tackling the biggest Cyber Operations challenges we face today. We are passionate about the work we do and strive to deliver high-quality and timely products to our sponsors. We aim to foster a highly collaborative, fulfilling, and fun environment.

As an Operations Coordinator for the National Intelligence Community (NIC) you will...

• Primarily be responsible for business operations for a portfolio of work in the NIC domain.
• Work closely with Program Managers (PM) and Program Operations Managers (POM) to develop and execute business operational procedures through the lifecycle of a program to include proposal, project execution and close out.
• Develop a high level understanding of the technical work being performed by the program and the sponsor missions and priorities and be able to adequately convey the impact and importance to others.
• Facilitate project execution by analyzing, developing, preparing, and organizing data and other critical information for internal and external program and project reviews, including content development and editorial review of technical materials.
• Develop relationships with key sponsors and manage sponsor engagements for the program and technical teams to include planning and organization of meetings and conferences/seminars for both internal and external participants and sponsors.
• Collaborate and team with other APL organizations (security, quality, communications, contracts, etc.) to ensure successful execution of project milestones and deadlines.
• Closely collaborate with the APL security team to actively monitor and manage the processing and tracking of clearances for your program team(s).
• Effectively collaborate with the Financial Manager (FM) and other Operations Coordinators to foster a highly communicative and collaborative business operations team.

You meet our minimum qualifications for the job if you....

• Possess a bachelor’s degree in a business-related field, or equivalent experience
• Have an active TS/SCI clearance.  Eligibility requirements include US citizenship.
• Four-+ (4+) years of experience in coordinating multiple business,  operational, and administrative aspects of large project execution.
• A demonstrated proficiency in tracking, monitoring, and updating program schedules, milestones, and/or contractual deliverables
• Strong communication both oral and written with demonstrated experience communications with all levels of staff and sponsors. 
• Demonstrated skills in MS Office to include Word, Excel, PowerPoint, and Outlook
• Proven ability to be both effective working independently and within a group.  Can effectively prioritize competing efforts in a fast-paced environment
• This job requires full time onsite work at JHU/APL or the sponsor site.
• Hold an active TS/SCI+poly security clearance. If selected, you will be subject to a government security investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You 'll go above and beyond our minimum requirements if you:

• Have a Master's Degree in Business, Information Systems, or a related field
• Have a thorough understanding of Intelligence organizations and structures.
• Are knowledgeable in usage of chatbots such as ChatGPT, BARD, Copilot etc to accelerate/automate workflows.
• Understanding of security processes and procedures
• Are knowledgeable and experienced with APL’s systems such as the financial management system and process, RAT, EBSS, eBuy, Service Now, OpsLink, etc.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

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