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Assistant Director of Admissions and Records
Calhoun Community College in Huntsville, Alabama
Date Posted 01/25/2021
Admin-Admissions and Enrollment
Employment Type Fulltime
Application Deadline Open until filled
The Assistant Director of Admissions and Records will support the Director of Admissions and Records and College Registrar in their role as chief administrative officer in charge of admitting students and maintaining all official student records. This position works with the Director in their supervision of the admissions and records staff, working effectively with students, prospective students, parents, principals, superintendents, deans, department heads, faculty, alumni, and friends of Calhoun Community College. The Assistant Director coordinates with the Director and Office Supervisor within the admissions and records department for the assignment and revisions of specific duties and responsibilities of the staff.
Salary: Appropriate placement on salary schedule C3, grade 01: $64,291 - $89,426
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A completed application consists of the following:
  • An online application
  • Current résumé
  • Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications.

Essential Duties & Responsibilities

  • Assist the Director with planning, improving, and implementing policies and procedures that govern the day to day operations of the Admissions and Records offices.
  • Supervise, train, evaluate and provide work direction and guidance to assigned staff.
  • Monitor the work of staff to ensure compliance and accuracy with all state and federal policies and regulations.
  • Maintain current knowledge of regulations, policies, application requirements and eligibility for Admissions.
  • Serve as the college authority for the Family Educational Rights and Privacy Act (FERPA) ensuring college compliance with records security access.
  • Maintain clear, open, and ongoing communication both within Admissions and Records and between the Director and other staff.
  • Resolve problems and complaints from students, faculty, and staff.
  • Assist the Director in evaluation, improvements, and implementation of Admissions and Records software (i.e. Banner, Clearinghouse, BMDS, Escript, Degree Works, Degree Verify, etc.) and technological advancements to support the role of Admissions and Records and Student Success.
  • Assist the Director with begin and end of term processes, as well as set-up.
  • Participate on college committees as required or assigned.
  • Establish and maintain effective working relationships with faculty, staff, students and College Administration.
  • Work with students of diverse cultural and economic backgrounds.
  • Perform all duties with professionalism.

Minimum Qualifications

  • A minimum of a Bachelor’s degree from an accredited institution and a minimum of three (3) years of experience as a supervisor in Admissions and Records or equivalent type position, with an accredited college or university is required OR a minimum of a Bachelor’s degree from an accredited institution and a minimum of five years of Admissions and Records experience at the collegiate level with an accredited college or university is required.
  • Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports is required.
  • Ability to utilize Word or other word processing tools to prepare and communicate information is required.
  • Proficient computer usage in administrative software systems such as Datatel Colleague, Elucian Banner, People Soft, etc. is required.

Desired Profile

Preference will be given to candidates who can demonstrate through their experiences and accomplishments
  • Experience providing excellent customer service;
  • Effective oral and written communication skills;
  • Comprehensive knowledge of institutional policies and procedures;
  • Ability to work independently on complex tasks and to prepare accurate reports from varied statistical information;
  • Ability to orient and train other employees and to interpret policies and procedures to those employees;
  • Ability to establish and maintain effective working relationships with students, other employees, State Department employees, and the public in a pleasant and effective manner;
  • Ability to maintain confidentiality of office information;
  • Ability to handle multiple priorities and complete various projects within designated deadlines;
  • Ability to represent the college in a professional manner at all times;
  • Ability to follow through and complete assignments in a timely manner;
  • Initiative - responding to downtime by taking responsibility to do other work;
  • A focus on details;
  • Customer Service Orientation - A focus on being friendly and patient in responding to customer needs;
  • Willingness and desire to learn new things and apply that learning;
  • Willingness to maintain flexibility in order to meet customer needs;
  • A positive attitude regardless of circumstances at hand.

Calhoun Community College offers a benefit package for its employees which includes affordable medical, dental and vision coverage, healthcare flexible spending account, generous paid time off for staff, life insurance and retirement.

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