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Grants Finance Analyst
Columbia University in New York, New York
Date Posted 01/21/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
  • Requisition no: 512494
  • Work type: Full Time
  • Location: Medical Center
  • School/Department: P&S Vice Dean For Admin
  • Grade: Grade 104
  • Categories: Administrative Support, Compliance, General Administration

Position Summary

Reporting to the Director of Post Award Administration, the Grants Finance Analyst will be responsible for managing an independent sponsored award portfolio for faculty members with a wide range of research projects. The main responsibilities will include post award management, with emphasis on financial reconciliation, and budget planning and projections across the assigned accounts in accordance with departmental processes. The successful candidate will be responsible for ensuring compliance with Federal, sponsor and institutional regulations such as attestations, effort certifications, salary allocations, cost transfer requirements, etc.


  • Monthly budgeting, projecting and reconciling of research finances

  • Review and set up of subaward agreements

  • Responsible for setting up new grant accounts and budgets and informing chartstring to PIs

  • Responsible for ensuring the accuracy and timeliness of grant related invoice and expenditure payments, requisitions, purchase orders, interdepartmental invoices, expenditure corrections, and journal entries

  • Ensuring research funding is allocated and spent in accordance with all applicable guidelines

  • Responsible for accurate and timely payroll accounting for assigned grant related personnel including initiating and documenting salary distributions, cost transfers, clearing suspense and repository accounts

  • Assists in the University year end close-out procedures, including, but not limited to, ensuring there is no grant overrun, all necessary grant expenses have been posted, SAPOS and POs are correctly accounted for and encumbered in ARC Sponsored Projects Financial reports

  • Managing the award close out process with liaising departments

  • Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and University regulations concerning project expenditures, equipment, and other fiscal concerns

  • Assisting faculty with progress report and necessary compliance documents

  • Other tasks as assigned

Minimum Qualifications

  • Bachelor's degree or equivalent in education, training, and experience, plus three years of related experience
  • Knowledge of accounting best practices

  • The individual must possess strong multi-tasking, critical thinking and excel skills and be able to organize and prioritize independently based on competing timelines

Preferred Qualifications

  • Knowledge of sponsors and sponsor requirements
  • Familiarity with Columbia Systems

Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Jan 21 2021 Eastern Standard Time

*Please mention academicjobs.net to employers when applying for this job*
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