Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.

Santa Fe College is seeking an Executive Assistant to support the Provost and Vice President of Academic Affairs. The Executive Assistant provides executive level administrative, technical, and managerial support requiring the use of judgment, initiative, and independent action.

Working under the direction of the Provost, this position requires confidentiality and the highest level of professionalism to solve matters and to respond positively with clarity and authority in a variety of situations. Additionally, the Executive Assistant works collaboratively across the college to support initiatives of the Provost’s Office.

• Accept, screen, monitor, respond to and route all forms of communication concerning activities and operations of the office and direct inquiries as appropriate.
• Manage and maintain calendars as assigned.
• Arrange and confirm travel accommodations, submit travel requests, and prepare travel vouchers and reimbursements as assigned.
• Perform general office management through a wide variety of administrative tasks including data entry, filing coordination, routing documents and the drafting, editing, and revision of letters, reports, and other materials while maintaining confidentiality of sensitive information.
• Monitor department budgets and inventory; submit requisitions; review and submit department payroll and process leave requests; assist with the department’s budget development process.
• Arrange meetings and conferences including scheduling, preparing meeting minutes, documentation and agenda preparation, distribution of documentation, public noticing and arranging refreshments.
• Assist in planning college and departmental special events.
• Liaise with college employees at all levels as well as students, visitors, and external stakeholders; make appropriate referrals using independent discretion and judgement.
• Support the onboarding of new department staff.
• May supervise work-study and temporary staff.
• Must work independently and without supervision.
• Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Provide service excellence through courteous, informed, accessible, and professional engagement.
• Perform other duties as assigned.

Required:  Associate degree and four years of clerical or administrative experience or a combination of completed education and/or related work experience equal to six years. 
Additional Requirements:  A criminal background check will be conducted. Experience with Microsoft Office and Outlook.
Preferred: Experience supporting an executive leader. Experience in an educational environment.

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Ability to work successfully in a multi-cultural environment.
• Organization & Time Management – able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames.
• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Analytical Aptitude & Problem Solving - Proven skills in identifying issues, developing creative solutions and options, and following through with implementing resolutions; able to make well-reasoned, sensible and timely decisions based on careful, objective review and informed analysis of available information, considerations and other factors.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader; possesses expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
• Able to effectively handle confidential and proprietary information.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions
• Critical Thinking and Judgement – able to make well-reasoned, sensible and timely decisions based on careful, objective review and informed analysis of available information, considerations and other factors. 
• Multi-task – ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. http://www.sfcollege.edu/eaeo/
 

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.

Preference will be given to eligible veterans and spouses of veterans.