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Payables Specialist
Job Description
Posting Number
PG193926SPInternal Recruitment
NoWorking Title
Payables SpecialistAnticipated Hiring Range
$44,000 - $46,000Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).Job Location
Raleigh, NCAbout the Department
The University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas: Cash Management, Banking, and merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
Essential Job Duties
Primary duties of the Payables Specialist include but are not limited to:
- Reviewing and processing PO vendor invoices for payment using the two-way and three-way match.
- Research discrepancies between vendor invoices, purchasing orders, and receiving. Reviewing and processing credit memos for open purchase orders.
- Maintaining accurate fund balances as multiple payments are processed. Reviewing and approving payments for small purchases and travel-related vouchers.
- Communicating payment status and responding to inquiries from campus and external vendors. Communicating University State Budget policies, procedures, and guidelines to campus financial users and external vendors.
Other Responsibilities
* Assist financial users with voucher entry, status, problems, and payment information.
* Other duties and special projects as assigned.
* Other duties and special projects as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
* Excellent oral and written communication skills.
* Ability to provide excellent customer service.
* Highly organized.
* Microsoft Word and Excel experience (or similar software).
* Experience using and working in a computerized environment/web application.
* Analytical experience.
* Ability to review, audit, and process accounts payable invoices.
* Ability to work in a high-volume environment and prioritize work assignments.
* Ability to provide excellent customer service.
* Highly organized.
* Microsoft Word and Excel experience (or similar software).
* Experience using and working in a computerized environment/web application.
* Analytical experience.
* Ability to review, audit, and process accounts payable invoices.
* Ability to work in a high-volume environment and prioritize work assignments.
Preferred Qualifications
* Previous experience in accounts payable and/or invoice processing experience using the two-way/three-way match process.
* Experience using an online accounting system. Prefer experience using PeopleSoft Procurement/Payables.
* Ability to analyze and resolve invoice problems independently and consistently.
* Ability to read, interpret, and consistently apply policies, procedures, and guidelines.
* Experience using an online accounting system. Prefer experience using PeopleSoft Procurement/Payables.
* Ability to analyze and resolve invoice problems independently and consistently.
* Ability to read, interpret, and consistently apply policies, procedures, and guidelines.
Required License or Certification
n/a
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
04/08/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/12/2024Special Instructions
In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Position Number
00041100Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
496001 - University ControllerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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