**FIRST DATE OF REVIEW IS SCHEDULED FOR APRIL 18, 2024**

THIS POSITION IS ASSIGNED TO THE SCHOOL OF 

SCIENCE, TECHNOLOGY, ENGINEERING, MATHEMATICS

THIS POSITION IS FULL-TIME, (12) MONTH, $69,996 ANNUALLY 

(RANGE 29 OF THE CLASSIFIED SALARY SCHEDULE) 

FAIR LABOR STANDARDS ACT (FLSA) POSITION STATUS IS NON-EXEMPT

The hours of this position are Monday through Friday, 8:30 a.m. - 5:00 p.m. with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.

INSTRUCTIONAL PROGRAM SPECIALIST

DEFINITION

Under general supervision, organizes and performs a variety of specialized duties in the Instructional Services Division; coordinates the preparation and ongoing maintenance of the semester schedules including data entry and staffing; makes full-time equivalency calculations for faculty; prepares faculty contracts for regular and special assignments; performs receptionist and customer services duties; and performs related duties, as assigned.

Receives general supervision from assigned supervisory and management personnel. Exercises no direct supervision over staff.

This classification is responsible for independently performing technical duties in support of the District’s Instructional Division. Positions at this level exercise judgement and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situation arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS

Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Organizes and performs a variety of advanced and specialized duties in Instructional Division to support class scheduling, staffing letters and contracts, and calculating equivalency hours.
• Assists in the preparation of the semester schedule including checking for errors, schedule/room conflicts, and related logistics; processes continual change requests, section cancellations, staffing, and class additions due to demand and curriculum changes; advises students of any changes as necessary. 
• Provides support to part-time and full-time faculty hiring paperwork; prepares faculty contracts for regular and special assignments, including the hiring process for new part-time faculty, for management approval.
• Initiates the employment process for part-time, emergency full-time and other faculty needs; prepares correspondence and tracks candidate responses; coordinates employment offers with Department Chairs and Deans; tracks offer responses and class staffing progress. 
• Performs receptionist and customer services duties, including greeting, informing, and directing students, staff, faculty, and the general public; provides information regarding program requirements, departmental policies, procedures, and related instructional related questions; contacts students when changes or cancelations occur; responds to question and complaints; resolves and/or refers to others as needed.
• Prepares Full-Time Equivalency (FTEF) calculations for priority hires, Department Chairs, and faculty positions; monitors and calculates faculty teaching loads; tracks online loads, overloads, and underloads.
• Collects faculty office hours each regular semester; verifies minutes per contract requirements; forwards for signature approval and submits for processing.
• Maintains and tracks absences of directors, faculty, and classified staff; processes time sheets and verifies hours with contracts; cancels classes for absent faculty according to established procedures. 
• Collects syllabi for each section, verifies Student Learning Objective (SLO) accuracy according to established procedures; and uploads to SharePoint. 
• Works productively and cooperatively with others by demonstrating respect, patience, and equitable treatment of all internal and external customers. 
• Observes and complies with District and mandated safety rules, regulations, and protocols.
• Performs other related duties, as assigned.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:  

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