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Belk Center Business Services Coordinator
Job Description
Posting Number
PG193889SPInternal Recruitment
NoWorking Title
Belk Center Business Services CoordinatorAnticipated Hiring Range
Commensurate with experience ($44,784 - $51,500)Work Schedule
M-F, 8:30 am - 4:30 pm. Hybrid schedule is available at the discretion of the supervisor.Job Location
Raleigh, North CarolinaDepartment
Belk Center for Community College Leadership and ResearchAbout the Department
Essential Job Duties
Below are a few key responsibilities in the primary functional areas of this position.
- Initiates financial transactions including voucher payments, purchase order payments, reimbursements, interdepartmental transactions, and other related financial actions
- Facilitates MarketPlace and Purchase Card orders
- Reconciles travel expenses
- Creates invoices for external customers and monitors accounts receivable actions to ensure timely collection of payments
- Maintains grant files, including set up and destroy list
- Orders office supplies, equipment and other needs of the centerHelps to ensure compliance through the interpretation of policies, rules and regulations
- Works closely with the Director of Finance and HR to monitor financial transactions for appropriate and allowable budget spending per university guidelines and business practices
- Liaise with CED business office and other campus community partners to ensure compliance with university business practices
Human Resources (Business and Records Administration)
- Processes hire actions in the Human Resources Information System (HRIS)
- Handles personnel actions to include the initiation of job action requests (JAR), employment authorizations (I-9 documentation and Visas), process offer letters, other onboarding-related actions
- Processes employee changes, separations, and transfers and employment actions in HRIS, to include position and payroll specifications, contracts and change notifications
- Helps to maintain personnel record management
Center Operations and Support (Planning and Organizing Work)
- Serves as the center’s on-site building liaison to address any issues that may arise in the suite space, and serve as the point of contact for processing surplus supply requests.
- Serves as alternate LanTech support and reports any computer issues that may arise
Join us in making a meaningful difference in the Belk Center’s success and shaping the future of education.
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
- Additional duties may be assigned related to financial/budgetary matters, program and center operations support.
- Attend Financial, HR and other business-related meetings
Minimum Experience/Education
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Demonstrated commitment to best practices in all business operations. Strong financial and accounting management experience with the ability to effectively process and monitor financial transactions
- Experience working with PeopleSoft Financials, PeopleSoft HR, and PeopleAdmin systems or comparable programs, Generally Accepted Accounting Principles (GAAP)
- Working knowledge and experience processing a variety of transactions in PeopleSoft Financials, to include voucher payments, procurement card administration, travel system actions, etc.
- Experience with accounting, specifically sponsored projects
- Familiarity and experience with post-award financial processes and research administration.
- Strong skills regarding technology systems and the use of different platforms to support the center’s operations in finance and human resources
- Ability to make decisions independently, exercise judgment, discretion and initiative in interpretation of a wide range of administrative policies and procedures.
- Proven ability to maintain attention to detail, prioritize, and handle confidential matters accurately and discretely. Follow up with campus partners is essential.
- Exceptional customer service and oral and written communication skills. Ability to establish and maintain effective working relationships with staff, university partners, external partners, and the general public
Preferred Qualifications
- Demonstrated understanding and application of university policies, procedures, and regulations.
- Knowledge of UNC System and/or NC State community, processes, and protocols.
- Proficiency with Microsoft Office (particularly Word and Excel); Google Workspace, particularly Gmail and Google Drive (especially Docs and Sheets).
Required License or Certification
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
03/08/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
03/15/2024Notice to Applicants
Special Instructions
Position Number
00110577Position Type
SHRAPosition Classification Band Title
Business Services CoordinatorPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 34,280 - $ 63,478Salary Grade Equivalency
GN07Alternate Option
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
134001 - Belk Center for Community College Leadership and ResearchAA/EEO
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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