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Associate Director
Job Description
Full job description
DUTIES AND RESPONSIBILITIES / ESSENTIAL JOB FUNCTIONS:
1. Ensure that the organization adheres to all relevant regulations, standards, and best practices.
2. Collaborate with cross functional teams to address compliance-related challenges and provide guidance.
3. In lieu of Executive Director, serves as support to agency.
4. Supports with mitigating agency liabilities in organization.
5. Develop and manage comprehensive risk management strategies and protocols.
6. Conduct training programs and educate staff on compliance protocols, risk awareness, and ethical standards. Ensure employees understand their roles in compliance and risk management.
7. Prepare and submit reports to senior management on compliance activities, potential risks, and mitigation strategies.
8. Prepare and submit reports to senior management on IT and facilities needs of the organization.
9. Supervises Facilities Supervisor and Community Engagement Coordinator positions.
10. Provides support on special funding projects, including grants, donations, and partnerships.
11. Supervise and mentor community engagement staff members and volunteers involved in special projects and fundraising activities.
12. Collaborate with community engagement coordinators on marketing materials, social media campaigns and community engagement projects that highlight the organization’s impact on community.
13 .Represent the organization at community events, meetings and forums that promote our mission, raise awareness and foster collaboration.
14 .Recruit, train, and manage a high performing team responsible for compliance, program operations, risk management and development.
15. Conduct risk assessments of all La Vida facilities to identify potential threats, vulnerabilities, and areas of exposure across all physical locations, IT systems and LVF policies and procedures
16. Provide periodic on-site supervision and support to all La Vida facilities to ensure safety and wellbeing of all staff and all agency locations.
17. Work with IT team members and stakeholders to assess technology needs, evaluate solutions and recommend IT investments aligned with organizations goals and budgetary constraints.
18. Develop and implement systems and processes for tracking agency technology needs and assets including the repair, maintenance, and replacement of IT equipment.
19. Conduct community presentations about La Vida Felicidad programs and services as well as actively be involved in community engagement opportunities, fundraising initiatives, etc.
20. Oversees facilities and ensures buildings are safe, supportive and mitigates any potential risks or hazards.
21. Must maintain confidentiality in accordance with HIPAA, LVF Policy, state, and federal law.
22. Maintain professionalism for clients, families, teams, and community
- Maintains professional leadership role for clients, families, team, and community.
- Must be confident working with teams on training, compliance, and professional development opportunities.
- Willingness to work with multiple stakeholders to increase the organization’s ability to mitigate risk and implement new policies and procedures.
- Provide marketing, public relations and advocacy throughout the communities served.
- Must have demonstrated skills with grant writing, fundraising, and program development.
- Performs all other duties as assigned by Executive Director.
SUPERVISORY RESPONSIBILITIES:
Will provide direct supervision to Facilities Supervisor and Community Engagement Coordinators. Will oversee organization’s IT, Facilities and Community Engagement Projects.
Education Requirements
- Minimum of a bachelor’s degree in human services, education, business, or comparable field.
- Minimum of 10 years ‘experience in managing program compliance and program operations, a minimum of 5 years in a leadership role. Experience in non-profit organizations preferred.
- Strong knowledge of regulatory compliance and a demonstrated ability to ensure compliance with relevant laws and regulations.
- Experience with meeting compliance indicators, creating systems and leadership.
- Excellent project management and strategic planning skills.
- Experience in executing special funding projects, community collaboration projects and statewide stakeholders in early childhood, adult DD services or senior programming.
- Strong leadership skills, presentation skills and ability to lead compliance efforts across all departments.
- Strong fundraising and grant writing abilities.
- Exceptional leadership and team management skills
- Strong communication and interpersonal skills.
- Requires knowledge of creating and executing quality assurance practices.
- Proficient in managing multiple contracts and ensuring timeliness of submitting required documentation to ensure continued licensure of programs and compliance.
- Strong skills in grant writing and program development.
- Demonstrate skills in MS Word, Excel, Outlook, and experience with HR laws and regulations.
- Advanced visionary and planning skills in moving the agency’s services forward.
- Requires effective oral and written communication skills and excellent interpersonal skills.
- Ability to participate as a team member in a flexible and cooperative manner.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- Manual dexterity needed for computer and phone work
- The physical environment requires the employee to work primarily inside, in temperature- controlled conditions. Some noise and interruptions are present.
- Must be able to manipulate and operate office supplies and equipment. Occasionally required to lift up to 25 pounds.
- May require need for flexible schedules, including occasional evening and weekend work
- An automobile at his/her disposal; a valid, non-suspended NM driver’s license and a current automobile liability policy and continuous coverage
- Must pass a pre-employment background check
- No substantiation or criminal conviction of child abuse or neglect
- Travel within the state and out-of-state may be required
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