Human Resource Administrative Assistant
Job Description
Full job description
Title: Human Resource Administrative Assistant
Agency: Northern VA Community College
Location: Fairfax County - 059
FLSA: Nonexempt
Hiring Range: $41,000 - $51,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
General Description:
This position provides general administrative support to the Office of Human Resources, including front-line assistance, records management, employment verification (written, verbal, and meeting with investigators), researching, routing correspondence; drafting letters and documents; collecting and analyzing information, HR mail, and general clerical duties.
Duties and Tasks:
This position provides general administrative support to the Office of Human Resources, including front-line assistance, records management, employment verification (written, verbal, and meeting with investigators), researching, routing correspondence; drafting letters and documents; collecting and analyzing information, HR mail, and general clerical duties.
Duties and Tasks:
- Maintain and manage Human Resources records, including official employee records (paper and electronic), and other personnel related records.
- Retain and destroy records in accordance with established policies and procedures; maintaining the integrity of the HR records; collect organizing and filing documents into the filing systems; review and scan documents into an electronic database; index scanned documents; and review previously scanned records for image quality assurance and data accuracy.
- Assist with labor law poster compliance, internal audits and HR procurement.
- Assist with budget and travel expense reimbursement.
- Maintain and update NOVA HR's webpage and NOVAnet page.
- Provide prompt, professional, and courteous service to all customers.
KSAs:
- Basic to intermediate knowledge of Human Resources functions and procedures.
- Proficient in computer applications, including but not limited to Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook.
- Ability to communicate effectively, both in written and oral formats.
- Ability to work efficiently and effectively with co-workers, colleagues across the College and general public.
- Ability to coordinate with different team.
- Strong organizational and time management skills
- Committed to accuracy and attention to detail
- Intermediate to advance knowledge of MS Excel
- Excellent at follow-through and meeting deadlines.
- Ability to maintain confidentiality.
- Ability to multi-task while working in a fast-paced environment.
Required Qualifications:
- Experience with administrative support.
- Experience in office management
- Experience with forward facing customer service.
- Experience with records management
- Experience with employment verification.
Additional Considerations:
- Experience in creating and managing PDF forms.
- Experience with document imaging.
- Experience using PeopleSoft, and ImageNow.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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