How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.  The target salary range for this position is $61,000 - $70,000 based on experience.

Mission Statement

MDentistry: Advancing health through education, service, research and discovery.

MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:  Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.  Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Who We Are

The University of Michigan School of Dentistry is the dental school of the University of Michigan, a public research university located in Ann Arbor, Michigan. Established in 1875, the School of Dentistry engages in oral and craniofacial health care education, research, patient care and community service. It is currently the number one ranked dental school in the U.S. and fifth in the world according to two independent rankings. The school provides cutting-edge care by the top professionals in their field with costs at or below a private practice.

The School has:

• The undergraduate Bachelor of Science (B.S.) in Dental Hygiene program, which has 101 students;
• The Doctor of Dental Surgery (D.D.S.) program, which has 441 students; and
• 110 Master of Science (M.S.) students and 20 Ph.D students.
• There are 125 full-time faculty and 300 part-time faculty. The average class size is 109 for the D.D.S. program and 30 for the B.S. dental hygiene program.

Fields of study at the School of Dentistry include dental hygiene, oral health, biomaterials, endodontics, computerized dentistry, oral and maxillofacial surgery, orthodontics, pediatric dentistry, periodontics, prosthodontics, and restorative dentistry.

Why Work at Michigan?

MDentistry: Advancing health through education, service, research and discovery.

MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:  Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.  Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Other benefits include:

- Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.

- A retirement plan that provides two-for-one matching contributions.

- Many choices for comprehensive health insurance

- Life insurance

- Flexible spending accounts for healthcare and dependent care expenses

- Work-Life Programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.
 

Responsibilities*

The School of Dentistry seeks a Research Administrator Intermediate to provide excellent customer service to our research faculty and technical staff. You will be part of the Contracts and Grants Shared Services (CGSC) team, reporting to the CGSC Lead. The CGSC is located in the Office of Research and supports the pre and post-award research enterprise. 

Post Award (50%):

• Efficiently and effectively monitor expenditures on sponsored and non-sponsored projects, providing faculty/staff with recommendations for adhering to sponsor approved budget allocations.
• Review and reconcile monthly activity using departmental processes, resolving issues independently, reporting areas of concern to project directors and administration, of funds, request item types, and make other changes/requests as necessary.
• Track and manage cost share commitments, requesting cost share transfers each fiscal year if necessary.
• Initiate set up of subcontracts, approving concurrence reports, and tracking expenses for adherence to budgetary guidelines. Is proactive in monitoring the sponsored projects and anticipates post award changes such as re-budgeting requests, personnel (key and non-key) changes, no-cost time extensions, cost sharing changes, project scope changes, transfer of projects, early terminations, and renewal of subawards and subcontracts.
• Responsible for monitoring and initiating sponsor invoicing on milestone driven projects.
• Assist in the enforcement of various sponsored research policies and procedures, and resolve inquiries as needed.
• Track outstanding account receivables, reporting items of concern to the Department and College.
• Prepare and/or submit requests for journal entries as needed.
• Work with Sponsored Programs on the preparation of annual and/or final FSR, UG Reports, and other financial reports as required in a timely manner.
• Submit necessary effort changes, working with department Unit Administrator and HR staff. Meet with faculty and research staff as necessary.
• Runs queries to assist faculty and staff with the preparation of Current and Pending support documents.

Pre Award (40%):

• Advises and assists faculty, fellows, and students with the submission of internal and external grant applications to federal, non-federal, and industry sponsors.
• Coordinates the submission process, by meeting with PI to review applications, assisting with budget development and providing guidance on school and sponsor guidelines.
• Completes UM and sponsor proposal forms as needed. Provides assistance with review and approval of indirect cost waivers and cost sharing requests.
• Ensures all proposals meet agency and University guidelines, published timetables, and deadlines.
• Facilitates obtaining required PAF approvals including participants from other UM units and/or external partners.
• Comply and advise regarding University and School research policies including: project budget development, accounting principles, sponsor regulations, sponsor selection, and contract terms and conditions.

Other (10%):

• Resolve and respond to general inquiries from research faculty, staff, students, departments and vendors.
• Perform other duties and provide ad hoc reporting as requested.
• Provide cross coverage and back-up support to colleagues as needed.
• Represent office on institutional task forces related to research administration.
• Collaborate and network with peers to learn and share best practices for efficiency, effectiveness, reducing liability, etc. Participate in training and volunteer opportunities to maintain a high level of knowledge, skill, and experience.
• Represent the department to other units, administrators, and outside agencies.
• Other duties as assigned.

Required Qualifications*

• Bachelor's degree and 3+ years of progressive grant and contract experience or equivalent combination of education and experience.
• Awareness of sponsored research policies, rules and regulations. 
• Ability to learn new technology and improve skills with the use of spreadsheets and word processing.
• Must have a demonstrated ability to prioritize, complete tasks in a timely manner, and work under pressure of multiple deadlines.
• Ability to work professionally and effectively with various levels of staff, management and faculty.
• Must possess problem solving skills and exceptional organizational skills with meticulous attention to detail.
• Must have a demonstrated ability to work both independently and collaboratively within a team.
• Ability to learn to think strategically and see how parts interact with the big picture.
• Ability to learn to effectively manage and execute multiple tasks, projects and priorities including the ability to prioritize workload to meet deadlines.
• Strong attention to detail and accuracy.
• Excellent verbal and written skills necessary in order to communicate intricate job-related processes to internal and external customers.
• Willing to attend internal training (Navigate) to advance Research Administration career.
• Experience with maintaining regular attendance to complete the responsibilities of the position.

Desired Qualifications*

• Knowledge of university accounting principles and applications.
• Experience with university and sponsored research policies, rules and regulations.
• Familiarity with UM Systems, including Business Objects, M-Pathways, eRPM, and M-Reports.
   

Work Locations

This is a hybrid position with work completed onsite and remote.  Current practice is one day per week onsite and four days per week remote.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.