Executive Administrative Coordinator (2 Openings)
Job Description
Benefits
- Disability insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Loan forgiveness
- Paid time off
- Tuition reimbursement
Salary Range
$62,006.00 - $80,608.50/annually, DOE
Grade
117
Work Schedule
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
- Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona’s Best Employers
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
- 20 paid observed holidays
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
- Pre-Retirement Events
- Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
The Maricopa County Community College District Office seeks to fill two positions; 1) Executive Administrative Coordinator in the Office of the Provost and 2) Executive Administrative Coordinator in the Office of the Chief Operating Officer.
The Executive Administrative Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the assigned office. This position will interact and serve as liaison to Executive Leaders across the system and, as necessary, to the Governing Board; may organize and coordinate executive outreach and external relations efforts and oversee special projects. The Executive Administrative Coordinator works independently on projects and other assignments, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative.
Essential Functions
50% - Provide executive-level administrative support and office management for a senior executive to ensure excellence in service and continuity of daily functions and operations; manage high volume executive calendar, incoming/outgoing calls, travel arrangements/itinerary, and serve as a point of contact for all onsite visitors. Perform complex administrative duties requiring extensive knowledge of the operations of the Executive office, the district, and colleges. Prepare correspondence independently or from oral instruction including material of a confidential nature. Compose timely and professional responses to inquiries; ascertain priorities and communicate to executive accordingly. Answer questions and provide information to district personnel and others regarding district policies, procedures, and regulations.
30% - Manage recurring department projects; conduct follow-up with key collaborators and colleagues to ensure timely completion of tasks and commitments; achieve operational objectives by preparing and completing action plans, monitoring budget and resources, tracking deliverables, determining process or system improvements, and implementing change as needed. Analyze data, development of reports, proofread and editing of documents; facilitate collection of information necessary to complete projects. Serves as a proxy for reviews and approvals; may direct the work of others.
20% Oversee logistical planning, catering, and communication for unit meetings and events. Coordinate and resolve unit-related issues not requiring executive attention and ensure successful resolution of issues. Operate per laws, regulations, policies, and procedures; apply them to problem situations. Exercises independent judgment and confidentiality at all times. Develops an effective working relationship with internal and external constituents. Functions with strong attention to detail and a high level of organization. Conducts other duties as assigned
Minimum Qualifications
Bachelor’s Degree from a regionally accredited institution in business administration or a related field and six (6) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience, including public contact. A minimum of two (2) years of experience supporting C-Suite executives.
OR
Associates Degree from a regionally accredited institution in business administration or a related field and eight (8) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience, including public contact. A minimum of two (2) years of experience supporting C-Suite executives.
OR
High school diploma/GED and ten (10) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience, including public contact. A minimum of two (2) years of experience supporting C-Suite executives.
Desired Qualifications
A. Five (5) years of experience providing high-level administrative support to a senior executive in an area of operations support, accounting, administrative, office management or related role.
B. Experience managing department budgets including coordinated tracking and development of reports.
C. Experience managing assigned projects independently while anticipating and preventing any possible complications.
D. Experience adapting to changing work requirements in a fast-paced environment while managing multiple tasks and priorities.
E. Effective analytical and problem-solving skills
F. Proficient with Microsoft Office / Google Suite.
How to Apply
Applicants are required to submit a resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
First Review February 27, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
*Please mention you saw this ad on AcademicJobs.*
