Foley & Lardner LLP's San Diego office is seeking an experienced Assistant to join our Intellectual Property (IP) law department. The right candidate will provide legal assistance to attorneys and clients in all aspects of patent prosecution. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management, and advanced organizational skills that entail a high level of detail.

Manage electronic e-docket, maintain secondary docket; collaborate with primary docketing department, client team and USPTO
• Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository (NetDocs)

• Create, organize, maintain, and retrieve physical and electronic client, research, and administrative files utilizing NetDocs

• Correspond with clients, attorneys and staff to ensure instructions are received and deadlines are met
• Submit conflicts check(s) and new client matter information through OPEN; prepare engagement letters and assist with client billing as required
• Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks
• Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors
• Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
• Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts
• Invoice and expense report review and processing through Chrome River
• Create, organize and maintain client files, follow up on pending matters
• Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary
• Input Partner's time in Intapp and record information
• Back-up other assistants as needed and provide exceptional collaborative services across client teams and offices

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Minimum of three (3) years of Intellectual Property legal support experience required
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Keen attention to detail and able to think critically and analytically in a pressured environment
• Ability to prioritize, multitask, and manage deadlines
• Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel and other staff members

Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents. Pursuant to the CA Pay Transparency for Pay Equity Act, the expected salary range for this San Diego based position is between $53,500 - $121,900. Actual pay will be determined based on experience and other job-related factors