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Administrative Support Associate
Job Description
Posting Number
PG193580SPInternal Recruitment
NoWorking Title
Administrative Support AssociateAnticipated Hiring Range
$36,000 - $38,000Work Schedule
Monday - Friday; 8:00 a.m.- 5:00 p.m.,Job Location
Raleigh, NCDepartment
Housekeeping ServicesAbout the Department
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2,240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
The primary responsibility of the organizational unit is providing cleaning, sanitizing, and pest control services to over 10 million square feet of campus space. This service is provided through the utilization of over 320 staff members.
The primary responsibility of the organizational unit is providing cleaning, sanitizing, and pest control services to over 10 million square feet of campus space. This service is provided through the utilization of over 320 staff members.
Essential Job Duties
The primary purpose of the Administrative Support Associate position is to provide administrative support to over 300+ staff members within University Housekeeping. This position is supervised by the University Housekeeping Administrative Support Specialist Supervisor but provides day-to-day support to three Building Environmental Managers (Associate Directors [AD’s]).
The Administrative Support Associate position will be responsible for:
The Administrative Support Associate position will be responsible for:
- Coordinating training, tracking leave administration programs, i.e., Family Medical and Family Illness Leave, web leave entries, vacancy postings, and working with various other units to help accomplish the unit’s mission
- Coordinating work requests, managing unit work request systems by closing out work orders, tracking receipts, and submitting and tracking equipment inventory
The applicant must have time management skills, be proficient in Microsoft, have the ability to work within a fast-paced work environment and be a team player.
Other Responsibilities
- Perform other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Other Required Qualifications
- Demonstrable experience and ability to work under general supervision or independently as a team member;
- Must possess excellent interpersonal, communication, and customer service skills;
- Must have great organizational skills and ability to utilize various office equipment;
- Must be able to compose and edit documents in a variety of software applications;
- Proficient experience in Microsoft Office suite (Word, Excel, Access, PowerPoint) (or similar software) and have working knowledge of e-mail and computer software programs in addition to excellent knowledge and skills with financial programs;
- Must be able to understand budgets, in addition to tracking and reconciling office supply expenditures;
- Ability to deliver high-quality work under the stress of deadlines;
- Must be able to effectively communicate verbally with supervisors and the general public and understand verbal and written instructions in addition to communications regarding work assignments and other matters;
- Strong attention to detail;
- Must be service-oriented and flexible with a “can do” attitude.
Preferred Qualifications
- Office administrative experience;
- Skills in constructing and delivering presentations.
Required License or Certification
- A valid NC Driver’s License or the ability to obtain one within 60 days of hire.
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
09/25/2023Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
02/06/2024Notice to Applicants
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Special Instructions
In addition to your application please submit a resume, cover letter, and contact information for at least three (3) professional references.
Position Number
00102631Position Type
SHRAPosition Classification Band Title
Administrative Support AssociatePosition Classification Band Level
JourneyPosition Classification Salary Range
$31,200 - $50,656Salary Grade Equivalency
GN04Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
443501 - Housekeeping ServicesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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