The Department of Pediatrics

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 171 Faculty, 50 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has 57 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department.

The Department has undergone significant growth in recent years with a consolidated budget of approximately $106 million including sponsored projects expenditures of approximately $54 million and clinical revenue of over $ 52 million. This expansion of the Department's research and clinical portfolio is expected to continue in the next few years.

The Department's 18 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dermatology; Environmental Science and Health; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hospital Medicine; Infectious Diseases; Neonatology; Nephrology; Pharmacology & Drug Discovery; Rehabilitation Medicine; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children's Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

The Faculty and Gene Therapy Initiative Assistant works under the direction of faculty member who is Professor of Pediatrics and Director of the Gene Therapy Initiative (GTI). The incumbent will also receive guidance from the GTI Director of Research Engagement and Operations.

The Faculty and Gene Therapy Initiative Assistant will be an integral member of a research program that includes an active research laboratory, a clinical trial team, and an academic initiative to establish a strong gene therapy program at the University. This position requires strong inter-personal skills as the incumbent will interact with various University staff, faculty, departments, administrative offices, as well as with external collaborators and partners from other academic institutions and from industry. This position will be exposed to confidential material, including information related to production and coordination of manuscripts, grants, and gifts.

The incumbent provides full administrative and organizational support to coordinate and organize the daily functions of the administrative office and laboratory. In addition to general clerical work, major responsibilities include: assist with assembling proposal submissions and progress reports, facilitate onboarding of departmental personnel, support laboratory with administrative tasks as needed, contribute to digital media and marketing material creation and management, aid with event coordination, set-up and manage philanthropic funds and also agreements with industry. Skills to prioritize and pace multiple responsibilities on several projects simultaneously, while meeting changing deadlines are essential.

Incumbents are responsible for interpretations and decisions based on established policies, precedents and administrative regulations. The Faculty and GTI Assistant will follow University policy and procedures in all aspects of job duties. Performs other duties as assigned.

• Ability to independently follow and interpret oral and/or written instructions, perform duties with accuracy and consistency, changing priorities to meet multiple deadlines. Excellent skills to prioritize and organize the workflow, delegating clerical assignments as necessary.

• Extensive computer experience including expertise with various software packages including Word, Excel, and Power Point. Ability to use reference management and website editor software.

• Ability to analyze, research, gather, and organize information to produce reports and/or provide concise verbal presentations.

• Experience coordinating meetings, conferences, and workshops.

• Demonstrated strong and excellent interpersonal communication skills to work effectively with diverse faculty, technicians, postdocs, staff, and students, including those from different cultures and backgrounds, within the department, Medical School, external and foreign agencies, and professional associations.

• Ability to manage calendar, book travel, and process reimbursements.

• Knowledge of correct English grammar, spelling, punctuation, and usage, withthe ability to compose letters and memorandum utilizing appropriate formats and styles, while proofing/editing work to ensure accuracy of grammar, punctuation, and spelling. Superior word processing skills.

• Ability to work with detail and process a large volume of documents and information accurately.

• Skill in analyzing and organizing information and preparing for presentation.

• Ability to coordinate material transfer agreements.

• Record-keeping ability with attention to detail and accuracy.

• Ability to be resourceful and to understand overall nature of responsibilities.

• Perform all job duties with business acumen, including characteristics of professionalism in dress, conversation, attitude, behavior, and attentiveness to patients and staff at all times.

• Knowledge of scientific terminology and symbols.

• Basic accounting skills.

• Skill in maintaining and updating all computer files to allow easy retrieval of and access to information.

• Knowledge of UC policies and procedures to include purchasing regulations and procedures Preferred

• Knowledge of animal protocol and EH&S regulations related to research laboratories.

• Experience with managing social media platforms for business.

• Skills in website or graphic design

• Knowledge of Marketing/Communications strategies.

• Employment is subject to a criminal background check.

• Must be willing to work near a laboratory environment, where human stem cells, viral vectors and animals are used in research, and where chemical, biological, and other hazards are present.

• Willing to work evenings and weekends if necessary to meet deadlines.