Document Control Specialist- Projects
Job Description
Roles and ResponsibilitiesOrganize about 40,000 or more files in OpenText Content Suite Project Online Exchange Toolkit (OTCS POET).
Create and implement proper folder structure and metadata tags for files in OTCS POET and SharePoint.
Create and manage workflows in OTCS and SharePoint.
Publish and archive scoping documents, proposals, bids, designs, correspondences, permits to work, safety documents, construction documents, commissioning & qualification certifications, warranties, and other closeout documents.
Provide reports for the Projects Delivery (PD) team, our partners, and customers.
Develop and integrate applications.
Skills
OTCS POET
MS Office
SharePoint
PowerApps
Forms
Visio
MS Project
Smartsheet
Procore
Ability to collaborate in person and remotely
Process improvement
AP, APA, or MLA style writing
Qualifications
Five years of experience in document control for a large enterprise, construction company, or life science company. Oral, written, and interpersonal communication skills to work with a diversity of stakeholders, such as project managers, directors, executives, scientists, and construction professionals. Familiar with work breakdown structures, financial, engineering, design, laboratory, facilities, and construction terminology. Associate or bachelor's degree and/or Project Management Institute certification preferred.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
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