Job Description

Contracts Coordinator

We are a proud equal opportunity and affirmative action employer, and we seek applicants with deep connections to the cultural communities to which our students belong. We actively seek and encourage applications from women, people of color, persons with disabilities, and individuals with protected veteran status.

THE POSITION

The Contracts Coordinator conducts contract management work in collaboration with College Departments. This position provides technical assistance for Income Contracts, Shared Employee Agreements, Inter/Intra-Agency Agreements, and non-template purchasing contracts, e.g. agreements from vendors, license agreements, end-user license agreement (EULA). This position ensures timely contract management and renewal for software contracts, supports revenue generating activities, and ensures timely payment of invoices to vendors.

The Contracts Coordinator establishes and maintains effective working relationships with department administrators and representatives of contracted agencies in the development of procedures and resolution of contract problems. The position monitors contract processing procedures and activities, reviews contract requests and proposals, and serves in a liaison capacity between departmental staff, the provider, and legal counsel involved in the contract development and approval process. The Contracts Coordinator reports to the Director of Procurement.

This position will actively advance the college’s strategic goals, including achieving equity in educational outcomes and supporting a culturally responsive and service-oriented culture, through individual and departmental efforts.

YOUR QUALIFICATIONS

Essential:

• Two years of purchasing experience including preparing and executing contracts, leases, and general business practices.
• Associate's degree or equivalent experience in Business, Accounting, Law, or a related field.
• Knowledge of contract procedures and industry practices; includes knowledge of contract law and its general application.
• Experience with purchasing software and ERP. Intermediate knowledge of personal computers and associated software, including Microsoft Office Suite.

Other Knowledge, Skills, And Abilities That We'll Be Interviewing For:

• Ability to establish and maintain effective working relationships with legal representatives, administrators, staff, faulty, vendors and others.
• Ability to manage numerous projects and tasks simultaneously; and to make decisions independently.
• Strong written and oral communication skills necessary to construct written contracts, and other business documents, and effectively communicate content to end users.

Preferred:

• Ability and commitment to collaborate and develop effective relationships with people from diverse backgrounds and at different levels in the college.
• Knowledge of Generally Accepted Accounting Principles (GAAP), procedures and systems.
• Knowledge of Minnesota State statutes, policies, and procedures applicable to purchasing, contracts, amendments, budgeting, and expenses.
• Experience with archive, retrieval systems and Workday.
• Prior experience with Minnesota State’s systems: ISRS, Marketplace, e-Builder and the State of Minnesota SWIFT system.
• Bachelor's degree or a professional credential: CPA, Paralegal, or related in business, accounting, or law.

WHY NORMANDALE

Normandale is the largest community college in the Minnesota State Colleges and Universities system, annually serving almost 15,000 students from a diverse set of backgrounds, 42% of whom are students of color and nearly 25% are first-generation. We offer opportunities for individuals to grow, learn, and advance their careers while working for an organization that is committed to providing an inclusive and equitable space for students and employees to learn. We are passionately committed to achieving racial equity in student outcomes and in advancing cultural responsiveness in the classroom and services provided.

GREAT BENEFITS PACKAGE

As an agency of the State of Minnesota, Normandale offers a comprehensive benefits package including low cost medical, dental, vision insurance, short- and long-term disability, generous vacation and sick leave, 11 paid holidays each year, employer paid life insurance, pre-tax flexible spending accounts, retirement plans, and tax-deferred compensation plans. Additional benefits include tuition waivers available for yourself and eligible dependents once certain criteria are met.

For information on benefits, visit SEGIP’s website SEGIP. This position is also part of the MAPE Bargaining Unit. The https://mape.org/contract outlines many additional benefits provided.

For more information on retirement benefits, please view the retirement brochure.

NOTICE OF VACANCY

CONTRACTS COORDINATOR

Classification: STATE PROGRAM ADMINISTRATOR

Unlimited, Full-time

8:00 AM to 4:30 PM (Monday – Friday)

A flexible work schedule may be approved with up to two days remote work per week.

Salary Range: Hourly from $22.61 to $32.71; Annually from $47,210 to $68,298*

*Salary placement is dependent on education and experience

The vacancy is posted on-line from Tuesday, January 30, 2024 to Monday, February 12, 2024

HOW TO APPLY

Search for this job and more on the State of Minnesota careers website at this specific posting. Refer to Job Code 73399. If you are unable to apply online, please contact the job information line at 651.259.3637.

The College regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be available to accept work in the U.S. by the day employment begins.

An offer for this position may be contingent upon the completion of a background check.

Equal Employment Opportunity

Normandale Community College is committed to honoring human differences and cultivating inclusion of different values and ideas in employment and education opportunity. The college is committed to the principle that all individuals are to be treated with equality and dignity.

No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, or gender expression. In addition, discrimination in employment based on familial status or membership or activity in a local commission as defined by law is prohibited.

Reasonable accommodations will be made to applicants with disabilities. If you are an individual with a disability who needs assistance, please contact Human Resources at (952) 358-8269 or jobs@normandale.edu. Please indicate what assistance is needed.

Job Type: Full-time

Pay: $22.61 - $32.71 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Bloomington, MN 55431: Relocate before starting work (Required)

Work Location: Hybrid remote in Bloomington, MN 55431

*Please mention you saw this ad on AcademicJobs.*

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