UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

As an entry-level position, the incumbent is expected to acquire the skills of a Fund Specialist for the Psychiatry Business Office, learning to provide financial analysis, fiscal management and administration of a range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $1 million in funds and coordination of proposal submissions. Acquires the skill for pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Learns to monitor financial results and identifies funding to meet all faculty and staffing commitments. Learns to identify variances, resolve problems in accordance with departmental, university, and agency regulations. Learns to develop and analyze budgets along with providing assistance to faculty and staff. Learns the skill to serve as liaison as necessary with Office of Contract and Grant Administration (OCGA), SOM Dean's office and Office of Post Award Financial Services (OPAFS). Learns the skill as back-up Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator.

As a part of yearly budget process, acquires the skill to prepare salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, indices, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid.

Assists in preparation of routine proposal budgets and support documents that are required by proposal guidelines. Process transactional support (salaried and non-salaried cost transfers, commitment lifts, and subaward invoice processing, etc.) in post award management to RA2s, RA3s and SPO supervisor. Establishes contract and grant fund accounts with approval of other analysts or Director. Assist with other project and miscellaneous duties as required.

• Four years of related experience, education/training, OR a Bachelor's degree in related area.

• Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. Excellent time management and strong demonstrated organizational and multi-tasking skills.

• Ability to perform routine financial analysis and reporting.

• Proficiency working with computer and information management systems. Excellent computer skills, specifically in Excel, in addition to experience with MS Word, database programs, internet browsers, and email software.

• Organization and communication skills and customer service focus. Excellent verbal, written, and electronic communication skills that facilitate professional, effective, and courteous interaction with a diverse population.

• Experience to establish priorities, meet multiple and frequently changing deadline with flexibility, process a high volume of work while under pressure, and maintain a high level of accuracy.

• Proven ability to anticipate, develop and administer new procedures, processes and practices to adapt to a changing environment.

• Analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

• Ability to maintain confidentiality, as required.

• Excellent interpersonal skills including tact, diplomacy and flexibility.

• Experience to work individually and/or in a team framework in conjunction with Principles of Community under supervision.

• Experience to work effectively with a diverse population, including faculty, staff, students and the business community.

• Knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies.

• Experience to process transactional support (salaried and non-salaried cost transfers, commitment lifts, and subaward invoice processing, etc.) in post award management to RA2s, RA3s and SPO supervisor.

• Employment is subject to a criminal background check.

• Must be able to work occasional overtime, weekends, and evenings to meet agency deadlines, as needed.