ABOUT US:

Scripps Research is ranked one of the most influential institutions in the world for its impact on innovation. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Scientists in the institute's six academic research departments work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs to better human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Grants Administrator III

POSITION SUMMARY:

We have an exciting opportunity for a Grants Administrator III supporting the Office of Sponsored Programs at Scripps Research in La Jolla, California, home of some of the world's most renowned scientists. The Grants Administrator III reports to the Office of Sponsored Programs, Manager and provides moderately complex financial management for sponsored research programs and administrative expertise in the Post-Award administration and reporting of Grants and Contracts. This is a great opportunity for someone who is excited to take on an important role to ensure compliant proposal submissions and aid in non-financial post award activities. Your passion for our purpose and your expertise in grant administration will empower us to secure resources that drive our global impact. As a member of the OSP Pre-Award team you'll contribute to the institute's mission while honing your skills in grant administration and award negotiation.

RESPONSIBILITIES AND DUTIES:

• Reviews and approves award documents for accuracy and completeness.
• Reviews, approves, and processes source expenditure documents including purchase orders, payment requests, invoices, payroll and personnel forms, budget forms, and cash receipts.
• Monitors expenditures to ensure compliance with agency and departmental guidelines, availability of funds, and appropriateness of expenditure.
• Ensures documentation contains valid and current project number and proper authorization.
• Maintains audit support documentation.
• Reviews and reconciles monthly ledgers, reconcile monthly salaries and benefit expenditures, verify correct indirect cost charges, adjust for equipment purchases, establish account numbers and budgets for new grants and accounts rolling over to new budget period, review grant expiration dates to ensure financial stability, and research and resolve all discrepancies.
• Prepares financial report of expenditures for each budget cycle.
• Creates financial spreadsheets to reconcile total expenditures with amount awarded utilizing data from financial accounting system and NIH award documents.
• Makes appropriate journal and budget adjustments to balance accounts.
• Prepares final reporting as mandated by agency guidelines.
• Communicates NIH and other agency guideline revisions to lab staff.
• Analyzes current and historic funding trends, forecasts future revenues, estimates payroll costs and other expenditures, and identify budget deficiencies.
• Provides complex advice and counsel to scientists regarding funding.
• May prepare specialized reports and forecasts as requested.
• Maintains detailed budgets and partners with OSP Research Services staff and lab administrators to ensure the successful budgeting and costing on research awards.
• Works with effort certification systems to ensure compliance with federal regulations.
• Primary contact for creating invoices in financial system to accurately reflect expenses.
• Performs other duties as assigned.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• Bachelor's degree or the equivalent combination of education, training and experience.
• Minimum 5 years of experience in a grant and contract administration office.
• Solid analytical, verbal and written communication skills.
• Professional demeanor and solid spreadsheet skills are critical.
• Familiarity with financial information systems and grant applications and awards, and thorough understanding of generally accepted accounting principles and NIH accounting guidelines.
• Skill and accuracy in detailed review of grants and contracts documents.

PHYSICAL REQUIREMENTS:

May include: Stationary position for an extended period of time, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine; exposure to cold or hot temperatures.

COMPENSATON:

The expected hiring range for this position is $75,068 to $86,290/annually, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.